Job Description

Sunbelt Supply is a global provider of flow control solutions. We maintain one of the largest and most diversified selections of valves, actuators, actuation accessories and specialty PFF in North America, comprised of more than 50 major manufacturers. We provide in-house valve automation services, including CAD design and drawings, machine, fabrication, assembly shops featuring CNC machinery, and automation repair work.

Sunbelt Supply is a subsidiary of FloWorks International LLC, which is a privately held company located in Houston, Texas.

Job Information

Provides secretarial, clerical, administrative, purchasing, and expediting support for automation department. Manages administrative activities for the department, functional group, and/or area, including inquiry and data entry oversight, report generation, office services, warehouse consumable purchasing, and Pull & Ship order expediting. Acts as liaison to the automation department for sales, production, warehouse, expeditors, and shop teams.

Key Responsibilities

• Manages vendor selection, pricing, and delivery of branch services such as office supplies
• Maintains and orders department office supplies
• Initiates routine and some non-routine correspondence
• Collaborates and partners with peers within business and other functions
• Schedules meetings, team meetings, and internal events, and maintains an up-to-date calendar
• Reviews new orders and vendor purchase orders for entry errors
• Prepares order folders for all automation orders that will go through assembly/machine shop
• Maintains the production spreadsheet, sends memos, prepares general correspondence and reports, and updates the machine shop log
• Manages multiple types of orders in an effective and organized manner.
• Purchases consumables for the warehouse, including coordinating needs, obtaining approvals as required, placing orders, and following up with vendors to ensure timely delivery
• Serves as expeditor for Pull & Ship orders by monitoring order status, coordinating with warehouse and shipping teams, communicating updates, and helping resolve delays to meet customer and operational requirements
• Understands warehouse receiving and shipping procedures.
• Manages visitors in the Automation lobby.
• Files department and order-related documents

Qualifications:

• HS Diploma or GED required
• Knowledge of Microsoft Office (Excel is a must)
• 3-5 years related clerical/administrative experience
• Customer service skills
• Oral and written communication skills
• Telephone etiquette
• Excellent follow-up and organizational skills
• The ability to "self-start" and work independently
• Computer literacy

Physical Demands

• Frequently required to stand
• Frequently required to walk
• Continually required to sit
• Continually required to utilize hand and finger dexterity
• Occasionally balance, bend, stoop, kneel or crawl
• Continually required to talk or hear
• Continually utilize visual acuity to read technical information and/or use a keyboard
• Occasionally required to lift/push/carry items up to 25 pounds
• Occasionally work near moving mechanical parts
• Occasionally exposure to outside weather conditions
• Occasionally loud noise (examples: shop tool noises, electric motors, moving mechanical equipment)

Work Environment

This role operates in a professional office environment and may require regular interaction with warehouse and operational areas to support purchasing, order expediting, and related administrative activities. Standard office equipment such as computers, phones, and printers are used. Occasional visits to warehouses or operational sites may be required.

The Perks of Working Here

FloWorks offers a competitive benefits package designed to support your health, financial well-being, and work-life balance. Highlights include:

• Medical, Dental & Vision Insurance with multiple plan options
• Company-paid Life and Disability Insurance
• 401(k) with company match
• Health Savings & Flexible Spending Accounts
• Supplemental coverage (Accident, Critical Illness, Hospital Indemnity)
• Employee Assistance Program (includes 3 free counseling sessions)
• Identity Theft Protection at discounted rates

This information indicates the general nature and level of work performed by associates in this role. It is not designed to contain a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this role. This description supersedes any previous or undated descriptions for this role. Management retains the right to add or change the duties of the position at any time. Questions about the duties and responsibilities of this position should be directed to the reporting Manager or Human Resources.

FloWorks is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or protected veteran status. Committed to fostering a culture where every individual is valued and empowered to contribute to shared success.

FloWorks participates in the US Government’s E-Verify program.