Job Description

At Pluxee, we shape the world of employee benefits and engagement by bringing to life a personalized and sustainable employee experience, at work and beyond.

Permanent Regular

Job Description:

The PMO Analyst plays a foundational role in ensuring the efficient operation, governance, and performance tracking of projects and programs within Pluxee’s PMO framework. As an individual contributor primarily at the local level (but also supporting global PMO teams where relevant), this role supports project and portfolio delivery by maintaining accurate reporting, documentation, tools, and governance routines. The PMO Analyst works closely with Project Managers, Business Analysts, and the broader PMO team to ensure data integrity, process compliance, and continuous improvement across project lifecycles.YOUR NEXT CHALLENGE Responsibilities: Governance and Portfolio Support Support the organization and coordination of project governance routines, including steering committees, milestone reviews, risk reviews, portfolio meetings, and decision forums. Maintain project documentation libraries, approval records, project charters, decision logs, action trackers, and governance materials in alignment with PMO methodology. Support the tracking of project lifecycles from initiation to closure, ensuring that required documents, approvals, milestones, and closure steps are completed. Help ensure that projects follow Group standards, local governance requirements, reporting expectations, and agreed project management practices. Assist project managers and PMO teams in preparing governance materials, meeting inputs, follow-up actions, and status updates. Portfolio Reporting and Performance Tracking Prepare and update project and portfolio dashboards using tools such as Excel, Power BI, Smartsheet, MS Project, Planview, Jira, SharePoint, or other PMO systems. Track delivery progress, milestones, risks, issues, dependencies, financials, resource needs, benefits, and deviations from plan. Collect, validate, and consolidate project inputs from project managers, countries, business units, or functional teams where relevant. Flag inconsistencies, missing information, delays, budget deviations, risk exposure, or reporting gaps to support timely corrective action. Support project managers and PMO leaders with performance analysis, status summaries, and decision-making materials for governance meetings. PMO Tools, Data Quality and Process Support Maintain accurate project-related data in PMO tools, trackers, dashboards, repositories, and reporting systems. Contribute to the configuration, testing, update, and improvement of PMO templates, trackers, dashboards, workflows, and reporting routines. Support data quality checks to ensure that project information is complete, reliable, consistent, and usable for portfolio analysis and leadership reporting. Identify and recommend improvements to processes, templates, tools, or reporting practices to increase PMO efficiency and reduce administrative complexity. Help standardize the way project information is captured, updated, stored, and reported across the assigned perimeter. Global and Cross-Country PMO Support Assist in collecting, validating, and consolidating portfolio inputs from countries, regions, business units, or functional teams when the role supports global governance. Contribute to global PMO reporting cadences by preparing standardized dashboards, KPIs, status summaries, and compliance tracking inputs. Support global PMO analysts, project controllers, program managers, or portfolio managers in cross-country data analysis, project follow-up, and governance preparation. Help identify differences in project maturity, reporting quality, risk visibility, and methodology adoption across countries or business areas. Support alignment between local execution and Group PMO standards by helping teams understand reporting requirements, governance steps, and documentation expectations. Communication and Knowledge Management Support the development and distribution of project communication materials, including timelines, summaries, newsletters, governance updates, project snapshots, and stakeholder briefings. Maintain PMO knowledge repositories with best practices, lessons learned, templates, methodology guidance, governance documents, and project reference materials. Help onboard new project team members on PMO tools, processes, reporting requirements, document repositories, and governance routines. Contribute to knowledge sharing across project teams by organizing information in a clear, accessible, and structured way. Support a culture of transparency, discipline, and continuous improvement in project and portfolio management practices. YOU ARE A MATCH IF... Education: Bachelor’s degree in Business Administration, Information Systems, Engineering, or a related field. Work Experience: 2–4 years of experience in project coordination, PMO support, or business operations roles. Prior experience in a structured PMO or project delivery environment is preferred. Understanding of project management frameworks (Agile, Waterfall, Hybrid) is required. Skills & Certifications: Proficiency with project tracking and reporting tools (e.g., Excel, Power BI, Smartsheet, MS Project, Jira). Strong analytical, organizational, and communication skills. Familiarity with project governance and documentation standards. Languages: For global, regional, or area roles, fluency in English is required. Additional languages such as French, Spanish, Portuguese, or other relevant languages are an advantage. For local country leadership and management roles, fluency in the local language and English is required. For local individual contributor roles, fluency in the local language is required. English is considered an advantage as it supports communication, learning, and collaboration in a multinational context. Working Conditions: For global, regional, or area roles: Hybrid working patterns depending on the host country policies. Collaboration across different countries, functions, and time zones. Travel may be required depending on business needs. For local roles: Hybrid working environment depending on local policies. Collaboration with local business teams and relevant regional or global stakeholders. Occasional travel may be required depending on business needs. Competencies: PMO Tools and Systems Proficiency in project tracking and collaboration platforms to manage schedules, deliverables, and data (e.g., Planview, Jira, Excel, Power BI). Project Governance Support (New) Ability to support and maintain governance routines, decision logs, action tracking, and documentation across the project lifecycle. (New competency reflecting structured support of governance processes.) Data Management and Reporting Skilled in collecting, cleaning, and visualizing project data for PMs and leadership. Ensures accuracy, traceability, and insight generation. Documentation and Compliance Maintains structured, compliant, and audit-ready project documentation, following PMO standards. Process Optimization Support Identifies inefficiencies in project operations and suggests improvements to processes or templates that enhance delivery performance.

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