Job Description

Product Admin Assistant

DAYSHIFT | Fulltime | Makati and Iloilo (Full Onsite) | Fresh graduates with administrative experience are welcome to apply. Candidates with up to 5 years of relevant experience

About the Role

We have partnered with a company with a vision to provide businesses, organizations and individuals Australia-wide with competitively priced high-quality office furniture and interior solutions. You will be joining a fast-growing online division responsible for providing post-sales support to new and existing customers and managing orders by liaising with all internal stakeholders.

As a Product Admin Assistant, you will support the Product Team in managing end-to-end processes across all product lines. This role plays a key part in ensuring product data accuracy, smooth supplier coordination, and the timely execution of product launches. You will work closely with suppliers and internal stakeholders to keep operations running efficiently, while maintaining critical reports and meeting key deadlines. This role is ideal for someone who thrives in a fast-paced environment and has a strong administrative foundation especially with advanced Excel capabilities.

Why Cooee

Because we believe in the power of human connection. Because we are committed to flourishing human potential. Because we dream of a world where each one of us walks along the path to who we are and the best that we can be. This is Why we do What we do – To be a part of transformation one person, one community, one business at a time.

We are One Team committed to investing in relationships fueled by trust and anchored on the One Shared Vision to transform through connection. We believe this is where the strength of Cooee and our partnerships lie – in having clarity and conviction in purpose.

What you'll be working on:

• Provide day-to-day administrative support to the Product Team.
• Assist in creating, updating, and maintaining product records and business documents.
• Support the processing of invoices, purchase orders, and other administrative documentation.
• Monitor reports and help follow up on pending tasks to ensure timely completion.

• Maintain accurate and organized files, records, and databases.

• Respond to emails and coordinate with suppliers and internal stakeholders.

• Assist with scheduling meetings and coordinating team activities as needed.

• Support product launches by helping ensure information and documentation are accurate and up to date.
• Prepare and maintain reports using Microsoft Excel.
• Perform other administrative and operational tasks as assigned.

What we're looking for:

• Fresh graduates with administrative experience are welcome to apply. Candidates with up to 5 years of relevant experience will also be considered.

• Excellent verbal and written communication skills.

• Strong attention to detail and organizational skills

• Ability to manage multiple tasks and meet tight deadlines in a fast-paced environment

• Strong stakeholder coordination and communication skills

• Proficiency in Microsoft Office tools (Outlook, Word, PowerPoint)

Highly proficient in Microsoft Excel (critical for success in the role)

• Ability to manage and analyze large datasets

• Experience in creating and maintaining reports, templates, and trackers

• Comfortable using formulas, data validation, and reporting tools

• Experience using ERP systems (e.g., MYOB Advanced or similar)

• Strong problem-solving skills and ability to handle operational challenges

• Comfortable working with international suppliers, primarily across Asia

• Strong commercial awareness, including understanding of budgets and margins

Job Type: Full-time, Day Shift

Onsite (Iloilo Office): Bldg. 2, 2nd Floor, Nelly Garden, Jaro, Iloilo City

Onsite (Makati Office): 9th Floor, Room 901 Vicente Madrigal Building - 6793 Ayala Ave, Makati City