Job Description

WE TAKE YOU ABOVE BEYOND

Take your passion to the next level and work alongside other masters of their craft to build a fulfilling and rewarding career at Marina Bay Sands.

Job Responsibilities

Development & Exhibition Strategy

• Produce relevant, appropriate and engaging exhibitions that reflect ArtScience Museum’s mission of exploring the intersections of art, science, culture, and technology.
• Research exhibition proposals that may be aligned with the musuem’s institutional strategic goals.
• Conduct research on artists, institutions, scientific collaborators and technologies to inform concept development.

Project Management & Cross‑Department Coordination

• Oversee exhibition timelines, budgets and deliverables from conceptualisation to installation and deinstallation, ensuring projects are delivered on time, within scope and in alignment with museum objectives.
• Lead coordination with internal departments (Programmes, Marketing & Communications, Museum Services, AV/Tech, Visitor Experience, Retail etc) to ensure cohesive project delivery.
• Maintain clear communication across all project stakeholders and produce regular project updates or reports as required.

Regulations, Compliance & Museum Standards (Producer-Relevant Additions)

• Ensure all exhibition activities comply with Workplace Safety and Health (WSH) regulations, building codes, fire safety, and Marina Bay Sands operational requirements.
• Have an understanding of, and where needed apply, museum best practices including preventive conservation guidelines throughout design, installation, and exhibition operation phases.
• Review exhibition designs for sustainability and accessibility (e.g., barrier‑free access, readability standards, safe circulation flow).
• Ensure compliance with environmental controls (lux levels, temperature, humidity), object handling protocols, and installation methods consistent with international museum standards.
• Conduct risk assessments as needed and contribute to Safe Work Procedures for all fabrication, installation and technical activities.

Exhibition Installation & Deinstallation

• Conduct site walks, venue checks, installation supervision, load‑ins and load‑outs (with Museum Services and registrars), ensuring safe working conditions.
• Work with contractors, fabricators, AV/IT teams, registrars, conservators, technicians and couriers to execute installation to required museum and conservation standards.
• Review technical drawings, lighting plans, AV specifications and fabrication proposals, ensuring feasibility and compliance.

Loans Administration & Documentation

• Research potential loans and liaise with the Director, PEMS and Senior Manager, Exhibitions on loan requests, negotiations, and agreements.
• Prepare loan documentation, manage logistics, and ensure all conditions are met throughout the loan period.
• Liaise with institutional lenders, artists, scientists, and creatives on all loan‑related matters.

Collections Care & Movement

• Work with the Registrar and Assistant Registrar to facilitate condition reporting, packing/unpacking, and crate handling in line with museum best practice.
• Track movement, environmental conditions, and status of works during exhibition lifecycle.
• Liaise with Conservators, art handlers, couriers and insurance providers as necessary.

Content Development & Editorial Oversight

• Compile information for labels, text panels, publications and web content as required.
• Collate, draft and copyedit exhibition texts, ensuring accuracy, clarity, and alignment with the museum’s interpretive guidelines.
• Research, request, store and return images; obtain copyright permissions for publications and communications materials.

Contracts & Legal Coordination

• Draft and prepare contracts for partner organisations, scientists, artists, curators and authors in consultation with Marina Bay Sands Legal Advisors.
• Support negotiations on deliverables, rights, fees, schedules and obligations.

Budgeting & Financial Management

• Monitor and maintain budgets for exhibitions and related publications, including obtaining estimates, raising purchase requests, processing invoices, and maintaining accurate digital and physical files.
• Work closely with the Exhibitions Administrator and Senior Administrator on procurement and finance processes.

Travel, Hospitality & Logistics

• Arrange accommodation, flights, per diems and local logistics for visiting artists, couriers, and collaborators.
• Coordinate on‑site access passes, welcome schedules, and briefing materials.

Documentation, Archiving & Record-Keeping

• Maintain exhibition files, correspondence, and project documentation in accordance with museum archiving standards.
• Oversee post‑exhibition debriefs, archiving of design files, photographs, checklists and reports to support institutional memory.

Event & VIP Support

• Compile exhibition event guest lists in collaboration with Director, PEMS and/or Senior Manager, Exhibitions.
• Support exhibition openings, press previews, public programmes, conferences and VIP visits as necessary.

General Operations

• Respond to public and partner enquiries; maintain exhibition databases and departmental resources.
• Assist with ArtScience Museum events where appropriate.
• Undertake any other duties as assigned by the Director, PEMS.

Job Requirements

Education & Certification

• A Bachelor’s Degree in Arts Management, or a related field preferred

Experiences

• Minimum 4 years’ experience in a similar role within museums or arts and cultural institutions with demonstrable working knowledge of event management and technical production.

Other Prerequisites

• Proven experience in project management, with the ability to deliver complex, multi-stakeholder exhibitions on time and within scope.

• Familiarity with international museum standards and best practices, including collections care, loan handling, documentation, accessibility, and WSH compliance.

• Excellent organisation skills and impeccable attention to detail, ensuring high-quality outputs across all phases of exhibition-making.

• Excellent English-language writing and editing skills, with strong accuracy in written communication for labels, contracts, and public‑facing materials.

• Ability to multitask efficiently, managing and prioritising a diverse workload in a fast‑paced exhibition environment.

• Ability to make decisions and accept responsibility, particularly when coordinating installations, resolving production issues, or advising partners.

• Excellent communication skills, both written and verbal, enabling clear coordination with artists, institutions, internal teams and external vendors.

• Good negotiation skills and the ability to handle sensitive situations diplomatically, including loan negotiations, contract discussions, and artist liaison.

• Experience working directly with artists, scientists, researchers and creatives across different formats (commissioned, loaned, collaborative or co‑produced work).

• Ability to work both collaboratively and independently, maintaining professionalism under pressure and adapting to shifting project needs.

• Good network of contacts in the local cultural scene, supporting partnerships, programming ideas, and operational troubleshooting.

• Proactive and self‑motivated, demonstrating initiative in identifying challenges and proposing solutions.

• Good proven computer skills, including proficiency with office productivity tools and (ideally) museum‑relevant systems such as project management platforms or collections databases.

• Passionate about the culture sector, with a clear commitment to the mission and values of ArtScience Museum.

Marina Bay Sands is committed to building a diverse, equitable and inclusive workforce, providing equal opportunities as we grow our talent base to match our growth ambitions in Singapore. Our employees are committed to adhere to and abide by all rules, regulations, policies and procedures, including the rules of conduct and business ethics of the Company.