Job Description

You Will

Pre-Production
Partner with Art Direction to turn creative briefs into actionable, feasible production plans and scope, including timelines, budgets, and resources.
Build production schedules, timelines, and call sheets, and develop cost estimates and budgets, including annual editorial budget planning.
Source and coordinate crew, talent, casting, photographers, videographers, stylists, and other vendors, plus locations, permits, and equipment.
Conduct production research and reference gathering, and keep moodboards and creative direction aligned with the brief.
Assess risk and build contingency plans; coordinate product samples, ensuring items are ordered, received, and stored ahead of production.
Lead pre-production meetings and coordinate across departments, stakeholders, and clients, including client briefings.
On Set
Provide shoot supervision and overall production oversight, managing Thuma's internal studio productions end-to-end.
Coordinate crew, talent, photographers, videographers, stylists, hair & makeup, clients, and agencies on set.
Manage vendors, track shot progress, deliverables, and budget/resource allocation, keeping production pacing on schedule.
Run set-readiness checks and quality oversight, troubleshooting issues and facilitating live problem-solving under pressure.
Keep the team, stakeholders, and clients updated throughout the day, managing time, approvals, and on-set product sample logistics.
Post-Production
Coordinate wrap logistics, equipment returns, invoicing, budget reconciliation, and expense tracking.
Manage handoffs to edit, retouch, color grading, sound mix, and motion graphics teams.
Plan review sessions, consolidate feedback, and coordinate revisions through to final client approval and deliverable QA.
Maintain master asset management, version control, file delivery, archiving, and distribution/campaign rollout support.
Run production debriefs, capture lessons learned and team feedback, and report on project closeout and campaign delivery.
Ongoing & Cross-Functional
Operate with a resourceful, scrappy mindset, maximizing production value while working efficiently within timelines and budgets.
Manage multiple productions simultaneously and relationships with external vendors, agencies, and freelance talent.
Own administrative tasks including digital file management, contract coordination, and production documentation.
Continuously improve workflows, provide proactive stakeholder updates on risks and timeline changes, and oversee product sample and storage unit inventory.

This Might Describe You

3–5 years of production experience, ideally in-house, marketing, or agency, managing photo/video productions from concept to delivery.
Strong negotiation and budgeting skills, translating creative vision into efficient, cost-effective execution.
Exceptional organizational and project management skills across multiple timelines, workflows, and stakeholders.
Calm, solutions-oriented communicator with meticulous attention to detail in file organization, documentation, and asset management.
Strong grasp of the creative development process, digital asset management, file types, and delivery specifications.
Experience with Asana or similar tools, and studio management experience, are a plus.

Why Join Us