Job Description

Our client is a concessionaire company responsible for the management and operation of the Multipurpose and General Cargo Terminal at the Port of Lobito, with a consolidated presence in the Angolan market. They are seeking a professional for the position of Procurement - Supply Chain & Logistics Manager.

Work Location: Lobito_Angola.

KEY DUTIES AND RESPONSIBILITIES

Procurement Planning & Governance

• Develop and implement procurement strategies, sourcing plans, and annual procurement programs aligned with operational requirements, business objectives, and approved budgets.
• Manage and oversee the complete procurement lifecycle from approved requisition through RFQ, technical and commercial evaluation, supplier selection, purchase order issuance, supplier follow-up, delivery, and procurement closure.
• Ensure all procurement activities comply with Company policies, delegation of authority, internal controls, segregation of duties, ethical sourcing standards, and applicable procedures.
• Review, approve, and monitor procurement documentation, supplier evaluations, commercial recommendations, purchase orders, and supporting records to ensure accuracy, compliance, and transparency.
• Ensure all procurement, supplier, and logistics transactions are accurately processed, maintained, and controlled within ERP systems.
• Supervise purchase requisitions, purchase orders, supplier follow-up activities, logistics records, shipment documentation, and procurement workflow status.
• Establish and maintain procurement procedures, documentation standards, key performance indicators, and continuous improvement initiatives to enhance process efficiency and governance.
• Maintain accurate procurement registers, purchase order trackers, supplier databases, logistics monitoring reports, savings records, contract records, and open-order status reports.
• Ensure complete traceability, document control, and record retention for all procurement and logistics activities in accordance with Company and audit requirements.
• Monitor procurement progress and purchase order execution to ensure timely delivery of goods and services while proactively addressing delays, risks, and operational constraints
• Produce accurate procurement performance reports and management information to support planning, budgeting, decision-making, and operational control.
• Support internal and external audits by maintaining complete, auditable records and ensuring timely closure of audit findings and corrective actions.
• Ensure complete, accurate, and auditable procurement records are maintained throughout the procurement lifecycle.

Sourcing, Evaluation & Commercial Management

• Lead supplier sourcing, qualification, and strategic supplier development initiatives.
• Organize competitive tendering and RFQ processes in accordance with company requirements.
• Evaluate suppliers based on cost, quality, delivery performance, compliance, technical capability, warranty, and commercial risk.
• Negotiate contracts, pricing structures, payment terms, Incoterms, service agreements, and framework contracts.
• Develop long-term supplier partnerships and strategic sourcing initiatives.
• Identify opportunities for cost reduction, supplier consolidation, and procurement efficiency improvements.

Logistics & Supply Chain Management

• Oversee and coordinate import and export logistics activities to support terminal operations.
• Ensure effective coordination with shipping lines, freight forwarders, customs brokers, transport providers, and government authorities.
• Monitor import shipments from purchase order placement through delivery to site.
• Supervise customs clearance processes and documentation compliance.
• Coordinate transportation, freight arrangements, cargo tracking, and delivery schedules.
• Ensure proactive management of logistics risks and supply-chain disruptions.
• Monitor logistics performance, freight costs, and service levels.

Supplier & Contractor Management

• Develop and maintain a robust supplier and service-provider database.
• Conduct supplier qualification, performance assessments, and periodic reviews.
• Monitor supplier performance regarding quality, delivery, responsiveness, commercial compliance, and reliability.
• Coordinate the resolution of supplier non-conformities, warranty claims, invoice disputes, shortages, and delivery delays.
• Conduct supplier performance meetings and improvement initiatives.
• Ensure contract compliance and supplier accountability.

Inventory, Stores & Material Availability

• Coordinate with the Stores Department to ensure timely procurement and replenishment of critical inventories.
• Monitor stock levels, consumption trends, safety stock requirements, and critical spare availability.
• Support inventory optimization and warehouse efficiency initiatives.
• Assist in minimizing stock-outs while reducing excess inventory holdings.
• Ensure procurement plans align with inventory management requirements.

Budget Management & Cost Control

• Prepare annual procurement and logistics budgets.
• Monitor procurement commitments, logistics expenditures, and contract spend against approved budgets.
• Identify and implement cost-saving initiatives and process efficiencies.
• Track and report procurement savings, cost avoidance, and logistics optimization benefits.
• Ensure financial discipline and commercial accountability throughout procurement activities.

Reporting, Compliance & Risk Management

• Prepare weekly and monthly procurement and logistics performance reports.
• Monitor procurement cycle time, supplier performance, logistics efficiency, budget performance, and operational risks.
• Identify and escalate procurement bottlenecks, supply-chain risks, supplier failures, and logistics challenges.
• Support internal and external audits and ensure corrective actions are implemented.
• Ensure compliance with customs regulations, trade requirements, corporate governance standards, and company procedures.

Leadership & Team Development

• Lead, mentor, and develop the Procurement and Logistics teams.
• Establish performance objectives, KPIs, and development plans.
• Allocate workload and monitor productivity and service levels.
• Promote teamwork, professionalism, integrity, accountability, and continuous improvement.
• Identify training needs and support competency development.
• Perform any additional duties assigned by management within the scope of procurement and logistics operations.

CRITICAL SUCCESS FACTORS:

• Continuous availability of critical materials and services.
• Zero procurement-related operational disruptions.
• Effective logistics coordination resulting in on-time delivery of materials.
• High supplier and contractor performance standards.
• Compliance with procurement policies and audit requirements.
• Accurate procurement planning and inventory support.
• Effective management of procurement budgets and logistics costs.
• Continuous improvement in supplier performance and supply-chain efficiency.

SKILLS, KNOWLEDGE AND ABILITIES REQUIRED:

• Strong knowledge of procurement, strategic sourcing, supplier management, and logistics operations.
• Comprehensive understanding of international trade, Incoterms, customs procedures, freight forwarding, and import/export regulations.
• Strong negotiation, contract management, and commercial evaluation skills.
• Knowledge of procurement governance, audit requirements, and internal controls.
• Strong leadership, planning, analytical, and problem-solving abilities.
• Excellent stakeholder and supplier relationship management skills.
• Strong written and verbal communication skills in English; Portuguese and/or French are advantageous.
• Ability to work effectively in a multicultural and operationally demanding environment.
• Advanced reporting and data analysis capabilities.
• Ability and willingness to visit suppliers, ports, warehouses, customs offices, and operational sites as required.
• Ability to work extended hours during critical operational, logistics, or procurement activities.
• Practical experience with ERP systems such as Maximo, SAP or equivalent platforms.
• Strong working knowledge of Microsoft Word, PowerPoint, Teams, and reporting tools.
• Familiarity with procurement systems, workflow approvals, supplier databases, and logistics tracking systems.

EDUCATIONAL QUALIFICATIONS:

• Bachelor's Degree in Procurement, Supply Chain Management, Logistics, Business Administration, Engineering, or related discipline.
• Professional certification such as CIPS, CPSM, CSCP, CLTD, or equivalent is preferred.
• Additional training in Contract Management or International Trade is considered advantageous.

PROFESSIONAL EXPERIENCE:

• Minimum 10 years of experience in Procurement, Supply Chain, Logistics, or Materials Management.
• Minimum 5 years in a managerial or leadership position.
• Experience in ports, terminals, mining, construction, industrial operations, logistics, or heavy-equipment environments.
• Proven experience in international procurement, import/export logistics, supplier management, and contract negotiations.
• Experience working with ERP systems, procurement governance, and inventory management processes.
• Demonstrated success in delivering procurement savings and supply-chain improvements.