Job Description

Posting number: 2587-SHA-52-28-11/26

Department: State Highway Administration

Job classification: ADMINISTRATOR II

Posting type: Open

Categories: Administration, Legal, Planning and Development, Transportation, Management, Maintenance, Office and Administrative Support, Program Management

Summary

(Open Recruitment)

State Highway Administration

Procurement Specialist (Administrator II)

Office of Traffic and Safety – Grade 17 (2587) SP# 26-52-28

YOU MUST APPLY ONLINE TO BE CONSIDERED FOR THIS POSITION

http://www.governmentjobs.com/careers/mdotmd

The State Highway Administration’s (SHA) Office of Traffic and Safety (OOTS) is currently recruiting for a Procurement Specialist (Administrator II) in Hanover, Anne Arundel County. This position is open to anyone who meets the minimum and selective qualifications listed below. This is a position specific recruitment. The resulting list of eligible candidates will be used to fill this vacancy or function only. You will need to reapply for any future recruitment conducted for this job classification.

Nature of Work: The main purpose of this position is to support the Office of Traffic and Safety (OOTS) - Contracts and Finance Division (CFD) in procurement, administrative capacity, and equipment and fleet budget management under the direct supervision of a Team Leader. This role involves soliciting, evaluating, and preparing award documents for Small Procurements under $100,000, as well as assisting the Team Leader in developing commodity and service contracts exceeding $100,000 to support the operations of OOTS and other Maryland SHA Offices. Additionally, the position conducts internal audits of invoices, monitors contract usage, and maintains recordkeeping system. It also involves compiling information and making recommendations for process improvement to management.

This position also serves as OOTS liaison with the Office of Finance (OOF) for annual physical fixed asset inventory, creating Requisitions, Purchase Orders, Blanket Purchase Order (BPO) activation and invoice processing at OOTS. It liaises with the Office of Procurement and Contract Management (OPCM) for large procurements and initiation of commodities, services and Information Technology (IT) contracts that support various divisions within OOTS. Additionally, the position collaborates with the Office of Maintenance (OOM) Hanover Auto Facility for fleet preventative maintenance and repairs, emission inspections, E-ZPass, fueling access, and equipment transfers.

This position will serve as a lead worker for Agency Temporary Employees and Interns assigned to the CFD providing guidance and support. Additionally, it offers assistance to Administrative Assistants in other OOTS divisions to ensure timely invoice processing and proper management of OOTS fleet and fixed assets. This includes monitoring a monthly delayed invoice report and serving as a backup to the Enhanced Procurement Information Control System (EPICS) initiator and credit card holders for OOTS five (5) divisions and the Directors Office.

MDOT offers a generous and competitive benefits package. You can learn about our amazing benefits here: MDOT Benefits Guide.

20251212074943_2026 Award.jpg

“The State Highway Administration (SHA) has been named Training magazine Training APEX Awards winner for the seventh consecutive year."

Examples of duties

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years of experience in administrative staff or professional work.

Selective Qualification: Two and one half (2 1/2) years of the required experience must have involved contract management or procurement experience, ensuring compliance with governmental procurement laws, regulations, and conditions

*A Selective Qualification is more focused in scope than the minimum qualifications for this classification. Selective Qualifications are utilized when the position requires specific or additional bona fide occupational qualifications (i.e., knowledge, skill or ability).

Preferred Qualifications:

The ideal candidate should possess the following:

• Strong oral and written communication skills
• Self-motivated and punctual
• Flexible and adaptive
• Proficient multitasker
• Well organized
• Effective time management
• Skilled at prioritizing deadlines
• Capable of working independently

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for each year up to four years of the required experience.
2. Candidates may substitute the possession of a bachelor's degree from an accredited college or university and one year of experience in administrative staff or professional work for the required experience.
3. Candidates may substitute the possession of a master's degree from an accredited college or university for the required experience.
4. Candidates may substitute U.S. Armed Forces military service experience involving staff work related to the administration of rules, regulations, policies, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.

Qualifications

Candidate must possess a motor vehicle operator's license valid in the state of Maryland.

Supplemental information

To Apply: All applicants must submit an application online at http://www.governmentjobs.com/careers/mdotmd (use of this option allows the application to be saved). Resumes will not be accepted in lieu of a completed application. To receive credit for your work history and credentials you must list the information in the online DTS-1 application form. You may refer to a resume only to expand on information offered in the body of the online DTS-1 application.

Consideration for employment may be based solely on the contents of your application; therefore, it is essential that you provide complete and accurate information. Please include all relevant experience on your application. This includes, but is not limited to, full or part time, volunteer, military, acting capacity, or any other experience that is relevant to the position you are applying for.

If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties.

Applications must be submitted online by the closing date.

If you have any questions, please contact the Office of Administration at the number(s) listed below:

410-545-5554

The selected candidate may be subject to background and reference checks. A conviction is not an automatic disqualification from employment.

Bilingual applicants are encouraged to apply.

The State of Maryland offers excellent health and leave benefits, 401k benefits, pension plan, a free transit program, and advanced education and training opportunities.

The incumbent in this position may be a member of a covered bargaining unit.

Please Note: The State Highway Administration is not sponsoring new employees in application of the H-1B Visa or providing an extension of an existing H-1B Visa at this time due to budgetary constraints. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986. Federal regulations prohibit H-1B Visa candidates from paying sponsorship fees, all sponsorship fees must be assumed by the potential employer.

Appropriate auxiliary aid and services for qualified individuals with disabilities will be provided upon request. Please call at 410-545-5554.

Applicants who have education obtained outside of the U.S. will be required to provide proof of the equivalent U.S. education as determined by a foreign credential evaluation service, such as the National Association of Credential Evaluation Services (http://www.naces.org) or World Education Services: International Credential Evaluation (https://www.wes.org/).

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. SHA does not discriminate based on age, ancestry, color, creed, gender identity or expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, or sexual orientation.

Issue Date: 11/12/2026