Job Description

Posting number: FY27-00035

Department: Finance Dept

Division: Accounting

Job classification: Procurement Specialist I

Posting type: Open

Categories: Clerical & Data Entry, Accounting and Finance, Purchasing

Summary

A Little About The City: Jacksonville has one of the youngest demographics in the US with a median age of 22.7 and an estimated population of 75-80,000. The City offers a great work/life balance. We are rich in history and deep in pride of our local military as demonstrated at Lejeune Memorial Gardens near Marine Corps Base Camp Lejeune and New River Air Station. Many of our military return and plant roots here because of the lifestyle and all that the City has to offer. Another reason people stay in Jacksonville...We are a Caring Community as stated in our City seal.

To learn more about our organization's work culture, click A little about the City!

The Finance Department: The City of Jacksonville Finance Department, located at City Hall in downtown Jacksonville, is a service department that provides cash and asset management, accounts payable and purchasing, customer billing and collections, contract review and grant monitoring, and budgeting services.

General Description: The City of Jacksonville is looking for a Procurement Specialist to perform responsible technical work of procuring services, supplies, materials, and equipment in accordance with local laws and standards. Work is performed under the regular supervision of the Finance Manager.

The salary posted is the full salary range for this position. The starting salary is expected to be in the range of $46,284.67 - $60,170.07 depending on qualifications.

Examples of duties

Initiating and processing purchase orders; preparing and maintaining detailed purchasing records. (These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• Solicits and evaluates bids using the City's E-Procurement System, analyzing proposals for specific compliance; prepares bid packages; recommends award decision. Reviews shopping carts for assigned departments and creates the purchase order after reviewing quotes, bids, proposals, in accordance with City Policy and North Carolina General Statutes, and utilizing the City’s established method of advertising.
• Responds to vendor inquiries relating to procurements, and solicitations, reviews and processes vendor applications, documentation, and insurance, as necessary.
• Assist departments in processing the receipt of the items in our financial software system.
• Responds to daily emails, phone inquiries and departmental requests; answers questions and provides information for City staff, vendors, sales representatives and local business organizations.
• Assists in the preparation of annual budget needs, in coordination with the departments and the Finance Manager, including analyzing past expenditures to determine needs.
• Performs research on streamlining City-wide processes and obtaining cost-savings on global purchases.
• Resolves procurement problems and assists in the negotiation of returns and exchanges.
• Prepares letters, reports and other documents relating to purchasing.
• Performs related tasks as required.

Qualifications

Any combination of education and experience equivalent to graduation from an accredited community college with major course work in purchasing or related field AND six months of work experience.

Supplemental information

General knowledge of business methods, markets and purchasing practices; general knowledge of the laws relating to public purchasing; general knowledge of various grades and qualities of a variety of materials, supplies and equipment used by the City; general knowledge of standard office procedures, practices and equipment; ability to establish and maintain effective working relationships with vendors, associates and the general public; ability to express ideas clearly and concisely, orally and in writing.

Equal Employment Opportunity

The City of Jacksonville is an Equal Opportunity Employer. All qualified applicants are considered for employment without regard to race, color, sex, national origin, age, marital status, religion, or disabilities unrelated to the essential function of the position.