Job Description

Procurement Specialist

IMCD SA is looking for a dedicated Procurement Specialist to manage the procurement of goods in a cost-effective, timely, and ethical manner while ensuring quality, compliance with organisational policies, and strong supplier relationships.

• PROCUREMENT
• Place purchase orders for stock items on receipt of request and submit to the BU Manager for approval.
• Prepare and process purchase orders for stock, indents & ex wharf orders.
• Ensure all orders are credit cleared by the Debtors Department
• Follow order route from Principal to destination – arrange corrective action where required,.
• Advise customer of any purchase order delays within 24 hours of receiving advice thereof
• Monitor order confirmations and shipping (import) / delivery (local) dates from supplier
• Ensure forward cover has been booked against orders (where required).
• Ensure timeous arrival of documents from Suppliers for early clearance.
• Responsible for obtaining correct documentation for SH holds.
• Responsible for customer tenders.
• Sourcing of new materials & alternative sources of supply.
• Updating quarterly pricing and uploading these into SalesForce.
• Working in conjunction with customer on new projects.
• Monitor stock orders and ensure the timeous notice of any events or occurrences which could materially affect the service capability of the Business Unit.
• Obtain POD’s to GRV orders.
• Downloading customer consumption on a monthly basis ensuring accurate stock holding.
  
  
• IMPORTS CONTROL
• Request order confirmation from suppliers
• Track order and ensure that order is dispatched from supplier on time.
• Request shipping details after acknowledgement of order.
• Request copy documents from supplier 5 days post shipment.
• Call and document any problems / changes related with any and all shipments to the Business Unit Manager responsible for the shipment on a daily basis.
• Email copy documents and clearing instructions to clearing and forwarding agent.
• Advise sales assistants and business unit managers if there are any discrepancies on documents in writing.
• Check COA’s and request same from supplier if not with copy documents.
• Send copies of COA’s, PO’s and packing list with container number and seal number to warehouse concerned.
• Load pricing report
• Track status of order on daily status reports from Clearing & Forwarding agent.
• Request original documents 1 week post shipment
• Once original documents received, send together with clearing instruction and import documentation delivery note to clearing and forwarding agent.
• Original COA’s uploaded into document import
• Update shipping register with ETA of vessel
• Request copy of clearing and forwarding agent invoice.
• Check with warehouse if goods have been delivered
• Request GRV from warehouse an POD’s from local suppliers.
• Warehouse GRV goods on system within 48 hours of receipt of material. Procurer to apply landed cost to GRV.
• Update all dates in B2wise
  
  
• DAMAGES / SHORT SHIPMENTS
  
  
• Advise supplier and accounts of Damages or short shipments
• Give original clearing and forwarding agent invoices to accounts (attached pre-costings) for payments.
• Close shipment, update imports register, file. Upload documents into document importer.
  
  
• INVENTORY CONTROL
  
• To provide an appropriate level of stock availability by effectively administrating the Business Unit’s stock management
• programme.
• In conjunction with the stock management system, prepare costings, stock requisitions and process these in accordance
• with company procedures.
• Monitor stock orders and ensure the timeous notice of any events or occurrences which could materially affect the
• service capability of the Business Unit.
• Prepare, on an agreed basis, report(s) covering the Business Unit’s stock profile or related matters.
• Participate on an “as and when required” basis in physical stock counts at the warehouse.
• Where appropriate, ensure the availability of supporting documentation for stock items, (e.g. certificates of analysis or conformity).
• Assist with any queries related to stock holding, including costing, warehousing, clearing etc.
• Responsible for stock turn and aging on consignment stock.
• PO due date maintenance.
• Request new item codes and or amendments to current item codes
• Request the creation of new supplier accounts.
• Ensure delivering companies are aware of all administrative & HSEQ requirements of our customers.

A tertiary qualification in purchasing management would be advantageous.

More than 5 years in a similar function

275 Oak Avenue, Ferndale, Randburg, South Africa.

Ad-Hoc to our biggest customers when required to do consignment stock reconciliations.

• A competitive cost to company salary structure including benefits and a pleasant working environment.

Closing date for applications: 30 July 2026. If you have not heard from us within 2 weeks after closing date, please consider your application unsuccessful.