A combination of education and experience may be considered.

Education:

• Bachelors degree from an accredited college or university or the equivalent combination of education and experience.

Experience:

• Four yearsofexperience in the procurement field includingat least three years of experience working in one or more of the following types of procurement maintenance and facilities, construction professional services and/or transportation.

PREFERRED QUALIFICATIONS

The ideal candidate for this role will alsopossessa combination of theadditionalqualifications below. If youdon’tmeet every one of the preferred qualifications, we still encourage you to apply, as we welcome applications from candidates with diverse backgrounds and experiences.

Education:

• Bachelor’s degree from an accredited college or university in business administration, supply chain management, operations management, or a related field.

Experience

• Experience in PreK-12 public education or government setting

• Experience with Workday, eMaryland Marketplace Advantage system or another procurement management software.

• Experience with COMAR Title 21 and other Maryland state procurement laws, regulations, policies and procedures.

CertificationsLicenses:

• Possession of aCertified Procurement Professional (NIGP-CPP), Certified Public Procurement Officer (CPPO), or Certified Professional Public Buyer (CPPB) certification.

ESSENTIAL POSITION RESPONSIBILITIES

Thebelow listis a summary of the functions of the job, not an exhaustive or comprehensive list of allpossible jobresponsibilities, tasks, and duties.

• Prepare solicitations for the procurement of supplies, equipmentand services through an open and competitive process.

• Utilize the Internet to post theProcurementOffice’ssolicitations, contractawardsand other pertinent information for the public and for HCPSS personnel.

• Prepare award recommendations for the Board of Education.

• Conduct pre-bid meetings, oral presentations, etc. with suppliers and contractors.

• Work closely with various departments and staff to develop bid documents and resulting contracts to meet their specific requirements.

• Work closely with the Finance and other departments to resolve conflicts and to ensuretimely processing of payments.

• Work closely with the school system staff as well as vendors and contractors to ensure that all projects comply with delivery and other contract provisions.

• Work closely with contracted professional consultants including architects and engineers.

• Uphold and enhance the standing of the ProcurementOffice bymaintaining a sound standard of integrity in relationships with contractors and with HCPSS personnel.

• Processpurchaseorders, anddevelop critical reports and processes by way of the school system’s Workday software.

• Develop and maintain adequate controls, records, and file Other procurement related duties as assigned.

ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES

The below list is a summary of the knowledge, skills, and abilitiesrequiredfor success in this position, not an exhaustive or comprehensive list.

Knowledge

• Knowledge of public procurement principles, practices, policies, and procedures related to competitive bidding, contracting, and purchasing

• Knowledge of local, state, and federal procurement laws, regulations, and ethical standards governing public sector purchasing

• Knowledge of contract administration, vendor management, and solicitation development processes

• Knowledge of purchasing methods including Invitations for Bid (IFB), Requests for Proposal (RFP), and cooperative purchasing agreements

• Knowledge of financial and accounting practices related to procurement, budgeting, invoice processing, and expenditure tracking

• Knowledge of inventory control, records management, and document retention requirements

• Knowledge of automated procurement and financial systems, including enterprise resource planning (ERP) software such as Workday

• Knowledge of construction and professional services procurement processes involving architects, engineers, and consultants

• Knowledge of market research techniques, pricing analysis, and sourcing strategies

Skills

• Skilled in preparing clear, accurate, and comprehensive solicitation documents, contracts, specifications, and procurement reports

• Skilled in analyzing bids, proposals, pricing, and supplier qualifications to determine responsiveness and responsibility

• Skilled in conducting pre-bid conferences, vendor meetings, oral presentations, and negotiations

• Skilled in resolving procurement-related issues, vendor disputes, and payment discrepancies in a professional and timely manner

• Skilled in maintaining procurement records, files, and internal controls with a high degree of accuracy and organization

• Skilled in utilizing procurement software, database systems, spreadsheet applications, and internet-based procurement tools

• Skilled in developing procurement recommendations and presenting findings to management and the Board of Education

• Skilled in managing multiple projects, priorities, deadlines, and procurement activities simultaneously

• Skilled in collaborating with internal departments, vendors, contractors, consultants, and stakeholders to achieve procurement objectives

Abilities

• Ability to interpret and apply procurement laws, regulations, policies, and contract provisions consistently and accurately

• Ability to develop and maintain effective working relationships with school system personnel, vendors, contractors, consultants, and the public

• Ability to exercise sound judgment, discretion, and integrity in procurement activities and supplier interactions

• Ability to communicate effectively both orally and in writing with diverse audiences

• Ability to analyze complex procurement issues and recommend practical, cost-effective solutions

• Ability to maintain confidentiality and handle sensitive procurement information appropriately

• Ability to monitor contract compliance and ensure adherence to delivery schedules and contractual requirements.

• Ability to work independently while also functioning effectively as part of a collaborative team environment

• Ability to prepare detailed reports, recommendations, and correspondence with accuracy and professionalism

• Ability to adapt to changing priorities, procurement regulations, and organizational needs.

ADDITIONALREQUIREMENTS 

Working Hours

• The duty day for this position is8hours including a one hour duty-free lunch.

APPLICATION REQUIREMENTS

Complete applications must besubmitted, and once your application has beensubmitted, you will not be able to add documentation or make any changes. Incomplete applications will not beconsideredResumes will not be accepted in lieu of a completed application.

SupplementalApplication Questions

This position requiresapplicants to provide responses to the below supplemental application questionstodeterminewhether you meet the minimum and preferred qualificationsPlease upload your responses in a separate file to thesupplemental application questionssection of the application.

1. Please describe your procurement experience. Specifically,describe your experience in thefollowingareas:maintenance and facilities, construction professional services and/or transportation.

2. Pleasedescribeyour procurement experience in PreK-12 public education or governmentsetting

3. Please specify the procurement managementsoftwareyou have experience using(ex.Workday, eMaryland Marketplace Advantage system or another procurement management software)

4. Describe your experience applyingCOMAR Title 21 and other Maryland state procurement laws, regulations, policies and procedures.

5. Do youpossessany of the followingcertifications?Certified Procurement Professional (NIGP-CPP), Certified Public Procurement Officer (CPPO), or Certified Professional Public Buyer (CPPB)certification

SELECTIONCRITERIA