Sourcing activities

• Sourcing validation and analysis from business users, country procurementorganizationor category managers:Direct users on correct buying (content streams) channels ifrequired

• Engage category teams where defined thresholdsare metActivities scope and sourcing plan definition, opportunity analysis.

• Supplier selection,requested risk analysis performanceverificationand update.Supplier scoring criteria definition and documentation preparation for competitive bidding event.

• Inputs collection and sharing to category managers on overall category strategyeSourcingevent management and monitoring, supplier communication, supplier training, bidding analysis, pitch presentation organization.

• Document and communicate final award decision. Negotiations after theeSourcingevent closure to reach the most competitive prices.

• Bids examination and sourcing summary sheet(outcome) completion.Recommendation to award andinformingsuppliersoncompetitive bidding results

• Finding opportunities to improve and automate recurrent processes, thus allowing greater focus onvalue addingactivities Report productivity as per Procurement guidelines and support measurements / activities to improvedefined KPIs:

• Savings identification and achievement throughcompetitivebidding process.Baseline and savingsmethodologydefinition for in-scope categories.Savingscalculationand tracking.

• Identification and initiation of continuous improvement activities through analysis of historical events,performanceand trends

Contracting activities

Contract preparation:

• Contract drafting based on agreed templates.Full terms and conditions or contractualtermsnegotiation.

• Contract review and contract contentapprovalscoordination, signature processinitiationand monitoring (ink, electronic).

• Contract archiving in the global standard contract management system.Post signature contract management:

• Contracts search and reporting.Contractscheckagainst defined procedures (e.g.amendments stored correctly).

• Monitoring and identification of expiring contracts,initiatingprocess for contract extension or competitive bidding.Termination strategy definition andcontractstermination management.

• Business support with unsolved delivery issues (escalation point).Suppliers’ performance review coordination for key local suppliers.

Other activities:

• Performconsistencychecks and corrective actions (e.g.preferred vendors and related contract coverage)

• Supports the development of executive management reporting and business performance reviews,collaborationwith SMEs to ensure transparency and consistency on various performance metrics

• Support users with documentationrequiredtosubmitpurchase requests.

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https://www.novartis.com/about/strategy/people-and-culture

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