Job Description

Job Title: Procurement Specialist
Location: Marshfield Wisconsin
Company: Interstate Assembly Systems

The Procurement Specialist is responsible for managing the acquisition of goods and supplies for our organization and will assist the purchasing department in all aspects of procurement activities. The ideal candidate will have hands-on experience with JD Edwards software for procurement and inventory management, as well as the ability to read and interpret blueprints to support purchasing decisions. This role involves sourcing materials, negotiating with suppliers, managing purchase orders, and ensuring timely delivery of goods to meet project and operational needs.

Qualifications:

• Utilize JD Edwards (EnterpriseOne) to process purchase orders, track inventory, and manager procurement workflows.
• Previous experience in a purchasing or procurement role is required.
• Strong analytical skills, problem solving skills, detail orientation and negotiation skills.
• Must be able to prioritize and manage competing deadlines in a fast-paced, high-volume environment.
• Excellent computer skills in the use of JD Edwards, Microsoft Excel, Word, and PowerPoint
• Familiarity with inventory management systems skills.
• Must have the manufacturing experience including MRP interpretation into the procurement process.

Key Responsibilities:

Order Processing:

• Create purchase order requests in the JDE system, ensure order processing and expediting of orders based on criticality.
• Monitor and track purchase orders to ensure timely delivery.
• Follow up delivery dates with vendors via phone and email to ensure prompt delivery of goods critical to production.
• Track orders to ensure timely delivery, quality of goods and compliance with terms of contracts.
• Maintain proper internal records, and supplier contact.

Warehouse:

• Collaborate with Warehouse Department on any discrepancies that need to be addressed with the supplier, work with the team to ensure any issue regarding suppliers are addressed.
• Escalate and defects and shortages to vendors and process prompt return of defective products in a timely manner.
• Identify and resolve issues related to receiving, such as discrepancies in quantity or quality of received goods.
• Record received materials in the inventory management system, ensuring accurate tracking of stock levels.
• Organize and store received goods in designated locations.

Return Processing:

• Review and process return purchase orders.
• Escalate any defects and shortages to vendors and process prompt return of defective products in a timely manner.
• Coordinate with outside vendors and accounts payable to ensure that credit memos are received in a timely manner.
• Investigate and resolve invoice variances in price, quality, and/or quantities.

Vendor Communication:

• Communicate with vendors to obtain lead times and help to negotiate terms.
• Source vendors and find the best possible price for recurring readily available products.
• Update item/vendor lead times as necessary.

Inventory Management:

• Monitor min max levels to ensure adequate inventory levels by monitoring, adjusting, and ordering supplies based on consumption.
• Update inventory, safely stock levels as required.

Documentation:

• Ensure that prices provided match PO created in RAM Inventory to ensure prompt Accounts Payable processing.
• Follow up and resolve any invoice issues between the purchase order and the supplier’s invoice.

Coordination:

• Assist the purchaser with negotiation (cost, timelines, and supply)
• Update all departments involved in delivery dates, and delays in a timely manner.
• Follow up with any vendor issues as required.
• Follow proper phone etiquette for all interactions.
• Other duties assigned by the supervisor.

Employee Benefits:

• Competitive Wages
• Health, dental and vision coverage - begins on the first day of the following month.
• Paid Time Off - (PTO) starts accruing day one of your full-time employment.
• Holidays - 6 Holidays and 2 Floating Holidays per year
• 401(K) - with company matching.
• Long Term Disability - Supplied
• Short Term Disability - Supplied
• Life Insurance - Supplied
• Healthiest You - Virtual Health Care paid by Interstate.
• Pet Insurance – We care about our furry friends!
• Employee Discounts - available on products and services
• Paid Employee Assistance Program - Free 24/7 Access to a guidance consultant regarding life challenges you or family member may face.
• Paid Health and Well-being screening - for employees and their spouse

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Interstate Companies is an Equal Opportunity Employer, and we encourage all qualified and interested people to apply for this position by submitting a resume for consideration.

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