Job Description

Posting Date

03/26/26

Application Deadline

Open Until Filled

Pay Range

$21.75 - $35.00 hourly

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.

Job Type

Unclassified

Department

Recorder

About the Position

The Procurement Specialist provides procurement support to the Recorder’s Office and the Elections Department. This position serves as the department liaison with the Office of Procurement Services, vendors, internal staff, and suppliers regarding purchases, researching and preparing background information for purchasing requests, and maintaining purchasing records.

About Us

The Maricopa County Recorder’s Office (MCRO) is responsible for maintaining the Maricopa County voter registration records and for administering elections in partnership with the Maricopa County Board of Supervisors. The MCRO also maintains a permanent public record of over 50 million documents dating back to 1871, including deeds, plat maps, and other important records. Our office serves over 2.5 million registered voters and 4.4 million residents across Maricopa County. The MCRO offers a friendly, welcoming, and collaborative environment with opportunities to grow and develop new skills.

Proud To Offer

• Work with a greater purpose
• Tuition reimbursement
• Exceptional work-life balance
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to our on-site center, Maricopa County Kids Club, dedicated to serving Maricopa County families
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% monthly contribution rate that includes a 100% employer match on Day 1
• Want to learn more about the County’s Qualifying and Compensation Philosophy? Follow this link to learn more! Work With Us | Maricopa County, AZ

We Require

• Two (2) years of related purchasing experience
• High School Diploma or GED
• An equivalent combination of post-secondary education and/or experience may substitute for the minimum qualifications on a year-for-year basis

Other Requirements

• The selected candidate must be able to obtain a Certified Agency Procurement Aide (CAPA) designation within 6 months of hire
• Offers for employment are conditional and dependent on the successful completion of a background screening

We Also Value

Our preferred candidate will possess at least an Associate’s degree in accounting, finance, business, or a related field

Job Contributions

• Coordinates, administers, and processes all procurement of equipment, supplies, and services for the department, which includes printing materials
• Develops, implements, and maintains internal purchasing processes and procedures
• Prepares purchase orders, reconciles statements from vendors, compiles documentation to support payment of invoices, researches contractual services, and reviews vendor invoices for accuracy
• Communicates with vendors to interpret, clarify, inform, and resolve procurement issues and invoice discrepancies, and verifies the delivery of merchandise
• Serves as a department liaison with the Office of Procurement Services, vendors, and suppliers regarding purchases, researching, and preparing information for purchasing requests
• Enters requisition and vendor information and other data into the County’s financial system.
• Reviews the online financial system for current activity on the P-Card account weekly to verify accuracy of postings; researches discrepancies and tracks outstanding liabilities
• Maintains P-Card logs and acquires and maintains the appropriate Purchase Card (P-Card) documentation
• Maintains procurement records in accordance with record retention requirements
• Coordinates Facilities Management work orders for the maintenance and repairs of the Recorder and Elections facilities
• Administers, coordinates, and processes travel arrangements for all Recorder employees, which includes accommodation, transportation, and registration

Working Conditions

This position requires extensive mandatory overtime during the Primary/General election cycle. The employee in this position may occasionally be required to lift a minimum of 20 pounds for a distance of 20 feet, at a minimum.

Selection Procedure

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact MHRFeedback@maricopa.gov to initiate the interactive process.

Apply Now!