Title: Procurement Specialist
State Role Title: Procurement Officer I
Hiring Range: $45,000 - $50,000
Pay Band: 4
Agency: New College Institute
Location: Martinsville
Agency Website: https://newcollegeinstitute.org/
Recruitment Type: General Public - G
Job Duties
The Procurement Specialist will report to the Director of Finance & Human Resources, playing a key role in managing procurement and contracting functions for the agency. This position involves overseeing the development, solicitation, and administration of contracts in compliance with APSPM, CPSM guidelines, the Virginia Public Procurement Act, and CAPP regulations. This position will be responsible for but not limited to managing procurement activities, including sourcing, vendor selection, and contract negotiation; drafting and issuing Invitations for Bids (IFBs) and Requests for Proposals (RFPs)l; and evaluating bids and making award recommendations. Additionally, the incumbent of this position will maintain accurate procurement records and ensure compliance with procurement policies; provide relevant training to staff on procurement policies, procedures, and best practices as needed; and coordinate vendor performance evaluations and resolve procurement-related issues. The Procurement Specialist position will also receive, review, and perform data entry for staff travel vouchers; process oversee travel arrangements and travel reimbursements for staff, as well as support accounts receivable and accounts payable functions.
Minimum Qualifications
• Strong knowledge of procurement processes, including familiarity with IFBs, RFPs, and relevant regulations.
• Ability to obtain Virginia Contracting Associate (VCA) certification within one year and Virginia Contracting Officer (VCO) certification within two years.
• A work history demonstrating considerable relevant experience in procurement or financial operations.
• Experience demonstrating knowledge of Microsoft Office Suite and financial management software.
• Excellent communication and organizational skills.
Additional Considerations
• Experience in data analysis and contract management, particularly in higher education or governmental settings.
• Current certifications such as Virginia Contracting Associate (VCA), Virginia Contracting Officer (VCO), Virginia Construction Contracting Officer (VCCO), and others like Certified Purchasing Manager (C.P.M.) or Certified Professional Public Buyer (CPPB).
• Knowledge of GAAP and advanced procurement principles.
• Knowledge of the Commonwealth’s SPCC program.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to (276) 403-5604. Please include your name and the position number of the fax cover sheet.
Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Please call 276-403-5627 for assistance. AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY.
Contact Information
Name: Diana Pace
Phone: 276-403-5627
Email: dpace@newcollegeinstitute.org
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
The Commonwealth of Virginia is located in the South Atlantic region of the United States. It was the 10th state to be admitted to the Union on June 25, 1788. Home to approximately 8 million residents, Virginia is the 12th most populous state in the United States. The capital is Richmond, and its most populous city is Virginia Beach.
The narrative history of the Commonwealth of Virginia often begins with the founding of Jamestown in 1607, near what is now modern day Williamsburg, Virginia. Jamestown became the first permanent English settlement in the New World, and the Virginia General Assembly, established on July 30, 1619, is now recognized as the oldest legislative body in the western hemisphere. When Virginia became a royal colony in 1624, the robust tobacco trade that had been developing in Virginia helped establish the American colonies as a powerful economic force. During the American Revolution, Virginia witnessed the final surrender of British forces at Yorktown and later became known as the birthplace of many revolution-era figures and future American presidents, including George Washington and Thomas Jefferson. To date, 8 United States presidents have been born in Virginia, more than in any other state.
The modern government of Virginia is nearly identical in structure to the federal government, and is divided into 3 branches, these being the executive, legislative, and judiciary branches. The Virginia General Assembly is comprised of the 100-member House of Delegates and the 40-member Senate. A governor and lieutenant governor are elected every 4 years. Governors cannot be elected to or serve consecutive terms. Virginia’s judicial system consists of the Supreme Court of Virginia and the Court of Appeals of Virginia, the Circuit Courts, and the lower General District Courts and the Juvenile and Domestic Relations District Courts. Virginia has 13 electoral votes in presidential elections, and possesses 11 seats in the U.S. House of Representatives.
