Job Description

Tasks and Responsibilities

• Take charge of the entire procurement process of complex service contracts in the space environment from drafting the request to evaluation and negotiation of proposals and the corresponding contracts.
• Prepare the related tender documentation along with the associated requirement documentation, leveraging the expertise of technical, legal, and financial professionals.
• Support the evaluation of proposals and participate in negotiations to secure favourable terms,
• Actively monitor and control the status of both internal and external inputs relevant to proposal activities, ensuring effective follow-up.
• Support preparation of proposals to our customers and prepare related proposal documentation by collaborating with various experts (e.g., Engineering, Operations, Service, Security, PA, Finance).
• Prepare official communications pertaining to procurement procedures and to the execution of contracts.
• Interface with lower-tier contract managers and customers to maintain productive relationships.
• Update and maintain relevant databases and log files related to procurement and sales processes.
• Collaborate on the development and enhancement of procurement and sales processes and workflows, ensuring their successful implementation.
• Regularly report the status and issues to high level management,
• Collaborate and coordinate with technical teams, Project Control, Legal, and Finance departments to facilitate seamless information flow.
• Participate in both external and internal management meetings as needed to contribute your expertise.
• Establish and nurture trust-based relationships with our Industrial Partners and Customer representatives.

Main Deliverables:

• Change Requests, including requirement documentation
• Change Logs
• Purchase Request, Purchase Orders and Sales Orders
• Input to Proposals and Contract Changes
• Contributions to regular reports and presentations

Required Qualification and Experience

• University degree in a relevant field (e.g. Commercial Engineering, Economics, Engineering, Physics, Computer Science, Telecommunications or Electronics), appropriate high school degree or relevant work experience.
• Experience in similar activities in particular in an international environment, better if acquired in Space or Defence programs, or in highly security-sensitive commercial sectors (e.g. finance).
• Experience in a large public or industry, international technical program on system level

The job requires also:

• Fluent written and spoken English
• Fluency in Italian and/or German is appreciated even if not mandatory
• Strong attitude to team work, also leveraging resources not directly dependent on him/her,
• Great communicator internally and externally, even in demanding situations
• Hands-on mentality and systematic, self-organized, able to prioritize way of working
• Fluency in standard office automation tools (MS Office, Email, Internet, etc.)

Work location

Spaceopal headquarter (Munich, Germany).

It could be necessary to participate to meetings in the above locations and in other relevant project locations in Europe.

Benefits

• 30 days annual leave
• Work-life-balance, e.g., through flexible working time models and mobile office options (if job function applicable for mobile work)
• Employer supported: pension scheme, job ticket and EGYM Wellpass
• Employer supported canteen, free coffee & fruit service
• Centrally located office
• Personal development and training options
• Regular company and team events
• International working environment, dynamic, multicultural and motivated teams

Full-time

40 hours / week