Job Description

Posting number: 202600272

Department: Finance

Job classification: Procurement Officer

Posting type: Open

Categories: Clerical & Data Entry, Accounting and Finance, Office and Administrative Support, Program Management, Database Administration

Yavapai County's Finance department is seeking a dedicated and collaborative Procurement Officer to support the County’s continued implementation of a centralized procurement function. This newly budgeted position has been established as part of the County's efforts to enhance, streamline, and standardize procurement practices across all departments. This position will play a key role in developing and supporting centralized procurement processes, promoting responsible stewardship of public funds, ensuring compliance with applicable laws and policies, and providing guidance and support to departments throughout the procurement lifecycle.

Procurement Certification such as a NIGP-CPP is preferred.

Examples of duties

• Develops specifications, scope of work, technical questionnaires, contract terms & conditions for invitations for bids, request for proposals, request for qualifications and request for quotations as applicable for the procurement of products, equipment, contracted services, technology, and professional services.
• Conducts pre-solicitation conferences and prepares solicitation addendums and contract amendments.
• Facilitates evaluation teams in the review and scoring of solicitation responses; structures requests for best and final offers, coordinates interview sessions, and negotiates contracts.
• Performs complex and accurate bid/proposal price/cost analysis for a variety of products and/or services.
• Responds to questions and requests for information from staff, Board of Supervisors, suppliers, and the general public.
• Collaborates with internal and external representatives to resolve issues.
• Performs other job-related duties as assigned.

Qualifications

Education:
Bachelor’s Degree in business administration or a related field

Experience:
A minimum of three (3) years of procurement experience.

An equivalent combination of directly related work experience and education as well as a professional procurement certification may substitute for the degree requirement on a year-per-year basis.

Additional Requirements:
Must possess a valid Arizona driver’s license.

Supplemental information

Required Knowledge, Skills, and Abilities:

Knowledge of:

• Procurement principles and reporting requirements.
• Procurement programs, including their reporting capabilities.
• Business English, spelling, grammar, punctuation, and composition.
• Clerical office practices and procedures.
• Research techniques and report writing.
• Current Microsoft Office software.
• Filing and recordkeeping.

Skill in:

• Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
• Establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Organization and adherence to detail.
  
  

Ability to:

• Prioritize, schedule, and organize work to meet established deadlines.
• Keep management informed of key operating issues affecting the department.
• Remain current in knowledge required to perform assigned duties.
• Handle confidential matters and maintain discretion always.
• Work professionally and effectively with co-workers, clients, and the general public.
• Act with courtesy, tact, and diplomacy.
  
  

Work Environment:
The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements:
Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.

Additional Job Information:
FLSA: Non-exempt
Grade: 9
Classification: Classified
Safety Sensitive: No