Job Description

Purpose of Position

• The Procurement Officer provides vital operational support to the supply chain team. This role is responsible for the daily execution of purchase orders, maintaining accurate data, and ensuring that communication between CASETiFY and our vendors is seamless and timely. Your success is measured by the accuracy of our records and the on-time arrival of goods.

• PO Execution & Tracking: Accurately issue Purchase Orders (POs) based on planning requirements. Proactively follow up with vendors to confirm receipt, production timelines, and shipping dates.
• Documentation & Coordination: Ensure all inbound shipping documents (Invoices, Packing Lists, COAs) are received, checked for accuracy, and shared with the warehouse and finance teams immediately.
• Vendor Communication: Serve as the primary point of contact for daily vendor inquiries. Communicate quality standards and delivery deadlines clearly to ensure no delays in the production cycle.
• ERP Data Maintenance: Maintain "clean data" within the ERP system. Update delivery statuses, adjust quantities, and ensure all system records reflect the real-time status of orders from issuance to warehouse receipt.
• Invoice Verification: Perform "3-way matching" (PO vs. Invoice vs. Receiving Report) to ensure Finance pays the correct amounts. Resolve any minor pricing or quantity discrepancies with vendors.

Requirement

• Experience: 3 years of experience in purchasing, shipping, or administrative support.
• Skills:
• Strong organizational skills and high "attention to detail" (must be comfortable with repetitive data tasks).
• Basic to Intermediate MS Excel (Data entry, basic formulas).
• Ability to follow Standard Operating Procedures (SOPs) strictly.
• Maintain system data accurately.
• Education: Diploma or Bachelor’s degree in any discipline.
• Languages: Good command of written English and Chinese.
• Working location: Great Bay Area/Willing to travel within Great Bay Area.