About the Client

Our client is a leading provider of integrated agricultural solutions, offering a wide range of products and services across the farming value chain. With a strong presence in the region, the organization partners with global manufacturers to deliver high-quality inputs, technical expertise, and end-to-end support aimed at improving agricultural productivity and sustainability.

Role Overview

Our client is seeking a detail-oriented and commercially driven Procurement Officer to support sourcing and supply management for agrochemicals and fertilizers. The role will focus on ensuring timely, cost-effective procurement while maintaining strict compliance with regulatory standards and safeguarding product quality.

Key Responsibilities

1. Procurement Planning & Execution

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  Develop and implement procurement plans for agrochemicals and fertilizers

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  Align procurement schedules with seasonal demand patterns and sales forecasts

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  Raise, process, and track purchase orders (local and international)

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  Monitor stock levels and coordinate timely replenishment

2. Supplier Management

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  Conduct supplier due diligence, including technical capability and compliance checks

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  Negotiate pricing, payment terms, and delivery schedules

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  Maintain and manage a vetted supplier database

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  Conduct regular supplier performance evaluations (cost, quality, delivery, compliance)

3. Regulatory Compliance & Quality Assurance

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  Ensure all procured products meet applicable regulatory standards, including PCPB and KEBS requirements

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  Coordinate import permits and ensure adherence to labeling, handling, and safety requirements

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  Work closely with internal teams to maintain compliance with local and international standards

4. Inventory & Demand Management

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  Collaborate with Sales and Customer Service teams to forecast demand accurately

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  Monitor inventory turnover and minimize obsolete or expired stock

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  Support stock audits and reconciliation processes

5. Cost Optimization & Budget Control

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  Identify and implement cost-saving initiatives without compromising quality

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  Monitor market trends, including global pricing and foreign exchange impacts

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  Optimize logistics and transportation costs

6. Logistics & Import Coordination

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  Coordinate import logistics, including shipment tracking and clearance processes

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  Resolve delays, discrepancies, and supply chain issues

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  Ensure compliance with importation regulations for controlled or hazardous products

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  Align delivery schedules with warehouse operations

7. Reporting & Documentation

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  Prepare periodic procurement reports (monthly and quarterly)

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  Maintain accurate procurement records and documentation

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  Ensure audit readiness and compliance with internal controls

Requirements

Qualifications & Experience

Academic Qualifications

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  Bachelor’s Degree in Procurement & Supply Chain Management, Business Administration, or a related field

Experience

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  4–6 years of experience in procurement

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  Experience in agrochemicals, fertilizers, or other regulated products is an added advantage

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  Exposure to international sourcing and importation is highly desirable

Key Competencies

Technical Skills

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  Understanding of agrochemical and fertilizer supply chains (preferred)

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  Knowledge of regulatory frameworks (e.g., PCPB, KEBS, import/export regulations)

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  Vendor management and contract negotiation

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  Inventory planning and demand forecasting

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  Experience with ERP systems (e.g., EPICOR or equivalent)

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  Strong Excel and data analysis skills

Behavioural Competencies

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  High attention to detail and accuracy

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  Strong analytical and problem-solving skills

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  Integrity and adherence to ethical procurement practices

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  Ability to work under pressure, especially during peak seasons

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  Strong collaboration and stakeholder management skills

Additional Information

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  Authority to initiate procurement within approved budgets

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  Ability to recommend supplier selection and contract awards

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  Escalation responsibility for high-value or strategic procurements