Job Description

Posting number: 202610930

Department: OFFICE OF PROCUREMENT SERVICES

Job classification: Procurement Analyst /C41

Posting type: Open

Categories: Purchasing

Summary

Are you a collaborative, detail-oriented professional who thrives in a fast-paced, high-impact environment? Do you have a passion for procurement and a record of exceptional customer service to government agencies? If so, Prince William County’s Office of Procurement Services (OPS) may be the right place for you.

OPS is an award-winning team that manages more than $200 million in goods, services, and construction acquisitions on behalf of 37 county agencies. We provide procurement services, guidance, and training that ensure compliance with laws and regulations, promote transparency, and encourage broad-based competition. Our work is currently focused on vendor engagement, process modernization, strategic sourcing, and contract administration. We have received the National Procurement Institute’s Achievement of Excellence in Procurement (AEP) Award for our commitment to best practices and continuous improvement.

We are seeking a motivated, solution-focused, team-oriented Procurement Officer with local government procurement and contract management experience. You will support the County’s strategic goals by serving departments in the Government Operations, Performance, and Innovation quadrant, which manage core administrative functions and essential internal operations.

About This Role:

The successful candidate will support operational departments through negotiation, liaison work, and dispute resolution. Your responsibilities will include:

• Meeting with assigned departments to understand their needs and develop solutions
• Providing procurement guidance that protects the integrity of the process
• Preparing solicitations (RFQ, IFB, RFP), amendments, modifications, determinations and findings, contracts, and related documents
• Leading the solicitation process on behalf of customer departments
• Managing RFP evaluation committees and guiding them through the process
• Reviewing procurement transactions for compliance with codes and regulations
• Reviewing specifications and helping departments write specifications for goods and services
• Representing the County and Procurement Services in dealings with suppliers
• Helping departments locate sources, interpret terms, and resolve supplier issues they cannot resolve on their own
• Preparing, reviewing, and analyzing a variety of information
• Building professional relationships that foster trust and teamwork

Minimum Requirements:

High school diploma or G.E.D. and 4 years of related experience in procurement, contracting, or public sector purchasing functions.

Preferences:

Education and credentials

• Bachelor’s degree in public or business administration, contract management, or a related field from an accredited institution, ideally with coursework in public procurement
• Procurement certification such as VCA, VCO, CPPO, CPPB, or another nationally recognized designation

Experience

• Direct experience in local or state government, higher education, school systems, transportation agencies, utilities, or similarly regulated environments
• Contract administration experience, including amendments, renewals, and modifications
• Experience using eProcurement platforms or other technology to improve procurement efficiency
• Experience supporting complex operational and professional services procurements

Knowledge and skills

• Working knowledge of federal, state, and local public procurement regulations and best practices, including the Virginia Public Procurement Act (VPPA)
• Ability to interpret plans, specifications, scopes of work, and technical contract requirements
• Strong negotiation and vendor management skills
• Ability to build effective partnerships with internal departments, project managers, legal staff, and vendors
• Excellent written communication skills for drafting solicitations, recommendations, correspondence, and reports
• Strong verbal communication skills, including the ability to explain procurement requirements clearly and professionally
• Strong organization, time management, and attention to detail, with the ability to manage multiple priorities and meet tight deadlines accurately
• Initiative, sound judgment, and a commitment to continuous improvement

Special Requirements:

• Successful completion of a criminal background check in accordance with County policy.
• Valid driver’s license and an acceptable driving record; some local travel to County facilities, meetings, or vendor locations may be required.
• A nationally recognized procurement certification (VCA, VCO, CPPB, CPPO, or NIGP-CPP) is required within one (1) year of hire.

Work Schedule:

This is a full-time, exempt position (37.5 hours per week), typically Monday through Friday, 8:00 a.m. to 4:30 p.m. Occasional evening or off-hours attendance may be required for meetings, pre-bid conferences, public openings, and other events. The role is telework-eligible, with in-office requirements based on business need, and may be shifted to an in-office schedule if business needs change.

Hiring Salary Range: $65,910.00 - $92,907.75

Starting salary is commensurate with experience.

We also offer great benefits including:

• Retirement from the Virginia Retirement System (VRS)
• 401a and 457 retirement savings and investment plans
• Paid Annual Leave
• Paid Personal Leave
• Paid Sick Leave
• Paid Holidays
• Optional Group Medical and Dental Health Plans
• Optional Group Life Insurance
• An Employee Assistance Program (EAP)
• Career Development Opportunities

Full time positions with Prince William County Government qualify for Public Service Loan Forgiveness. Click here for PSLF additional information.

NOTE: The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. To view the class description in its entirety Click here for the class description

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

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