Job Description
1. JOB PURPOSE
The Procurement Officer will be responsible for managing the complete procurement cycle for piping, structural steel, welding consumables, gases, fabrication consumables, and other project-related materials and services required for MQ Pearl Engineering LLC's fabrication activities.
The position requires strong vendor development, commercial negotiation, purchasing, supplier coordination, expediting, quality-document follow-up, material traceability, and delivery management skills.
The Procurement Officer shall ensure that all materials and services are procured from approved/acceptable suppliers, meet project specifications and QC requirements, are delivered within the required schedule, and are purchased at commercially competitive prices.
2. KEY RESPONSIBILITIES
A. Procurement Planning & Requirement Review
- Review approved Material Requisitions (MR), Purchase Requisitions (PR), BOQ, MTO, drawings, specifications and project requirements before initiating procurement.
- Identify the required:
- Material specification
- Material grade/MOC
- Size and thickness
- Quantity
- Applicable standards
- Delivery requirements
- Inspection requirements
- Required quality documents
Coordinate with Estimation, Projects, Fabrication, Planning, QA/QC and Stores departments to understand material requirements and priorities.
Prepare and maintain a Procurement Schedule / Procurement Tracker for each project.
Identify long-lead materials and initiate procurement sufficiently in advance.
Ensure procurement activities are aligned with project fabrication and delivery schedules.B. Vendor Development & Supplier Management
- Develop and maintain a reliable database of suppliers for:
- Structural steel
- Piping materials
- Plates and sections
- Pipes, fittings and flanges
- Welding consumables
- Industrial gases
- Bolting and fasteners
- Fabrication consumables
- NDT services
- Hot-dip galvanizing
- Painting/coating
- Other project-related materials and services
Identify new suppliers capable of meeting Oil & Gas / ADNOC project requirements
Maintain an updated Approved/Qualified Vendor List (AVL/QVL)
as applicable to project requirements.
Develop alternative sources to minimize supply-chain risks and dependency on a single supplier.
Maintain professional long-term relationships with key suppliers.C. Obtain competitive quotations from multiple suppliers whenever practical.
- Evaluate quotations commercially and prepare Commercial Bid Comparison / Vendor Comparison
- Escalate significant price variations and commercial risks to management before PO placement.
- PURCHASE ORDER & COMMERCIAL DOCUMENTATION
- Prepare Purchase Orders based on approved quotations and commercial terms.
- Ensure PO terms and conditions accurately reflect the agreed quotation and project requirements.
- Obtain the necessary internal approvals before issuing POs.
- Maintain complete procurement records for audit and project documentation.
- QUALITY & TECHNICAL DOCUMENT CONTROL
The Procurement Officer shall be responsible for coordinating with suppliers to ensure that all required QC/QA documentation is received and submitted to the QA/QC team.
Required documents may include, as applicable:
- Material Test Certificates (MTC)
- EN 10204 Type 3.1 certificates
- Mill certificates
- Certificate of Conformity (CoC)
- Manufacturer's Certificate
- Heat number / batch number details
- Chemical composition
- Mechanical test results
- Dimensional inspection reports
- Third-party inspection reports
- Welding consumable certificates
- Batch certificates
- SDS/MSDS
- Manufacturer data sheets
- Technical datasheets
- Test reports
- Calibration certificates
- Galvanizing certificates
- Paint/coating certificates
- Packing lists
- Country of Origin Certificate
- Warranty certificates
- Other project-specific quality documents
Specific Responsibilities
- Communicate project-specific QC documentation requirements to suppliers before order placement.
- Follow up with suppliers to ensure documents are submitted before or along with material delivery, as required.
- Coordinate with QA/QC for document review and approval.
- Ensure discrepancies in certificates or documentation are corrected by suppliers.
- Ensure material heat numbers, batch numbers and certificates are properly traceable to the supplied materials.
- Prevent receipt of materials without the required documentation unless formally approved by management/QA/QC.
- Maintain proper records of all supplier quality documents.
- MATERIAL EXPEDITING & DELIVERY FOLLOW-UP
- Monitor all open Purchase Orders on a regular basis.
- Follow up with suppliers regarding:
- Production status
- Material readiness
- Inspection status
- Documentation status
- Dispatch status
- Transportation
- Expected delivery date
Prepare and maintain a PO Expediting / Procurement Tracker
Identify potential delays at an early stage.
Escalate critical or delayed procurement items to management.
Coordinate with suppliers and logistics providers to ensure timely delivery to MQPE ICAD 1
Coordinate with Stores for delivery planning and unloading arrangements.
Verify delivery quantities against PO, Delivery Note and packing list.
Coordinate resolution of shortages, damages, wrong materials or incorrect quantities.- SUBCONTRACT PROCUREMENT
The Procurement Officer shall also manage procurement of subcontracted services required for fabrication projects, including:
NDT Services
- RT
- UT
- PAUT/TOFD, where applicable
- MT
- PT
- Other project-specific NDT requirements
Surface Treatment / Coating
- Shot blasting
- Grit blasting
- Painting
- Coating systems
- Touch-up painting
Hot-Dip Galvanizing
- Structural supports
- Platforms
- Handrails
- Miscellaneous structural items
Responsibilities include:
- Obtain quotations from qualified subcontractors.
- Verify technical capability and relevant approvals.
- Compare commercial offers.
- Negotiate prices and delivery/service schedules.
- Coordinate with QA/QC regarding inspection and documentation requirements.
- Monitor subcontractor progress and completion.
- Ensure subcontracted work is completed within the required project schedule.
- Obtain required completion certificates, inspection reports and quality documentation.
- COST CONTROL
- Monitor procurement costs against approved project budgets.
- Compare actual purchase prices with estimated/budgeted prices.
- Identify cost-saving opportunities.
- Maintain a Material Cost Database for future estimation and budgeting.
- Provide current market price information to the Estimation Department for future tenders.
- Support the Estimation/Commercial team during tendering by providing updated supplier budgetary quotations.
- Report significant procurement cost deviations to management.
Maintain a Supplier Performance Evaluation system.
- Identify poor-performing suppliers and report them to management.
- Develop high-performing suppliers for long-term business relationships.
- Maintain records of supplier performance for future procurement decisions.
- ADNOC / OIL & GAS PROJECT COMPLIANCE
The Procurement Officer shall have a strong understanding of procurement requirements applicable to ADNOC and Oil & Gas fabrication projects
The candidate shall ensure that procurement activities consider applicable:
- Project specifications
- Client-approved vendor requirements
- Approved manufacturer requirements
- Material specifications
- International standards/codes
- Inspection requirements
- Quality documentation
- Material traceability requirements
- Project-specific procurement procedures
The Procurement Officer must not substitute materials, manufacturers or suppliers without the required technical/client approval, where such approval is specified by the project.
- REQUIRED QUALIFICATIONS
Education
- Bachelor's Degree / Diploma in Mechanical Engineering, Procurement, Supply Chain, Materials Management, or a related discipline
- Professional procurement certification is an advantage.
Experience
- Minimum 5–8 years of relevant procurement experience
- Experience in Oil & Gas, EPC, fabrication, construction or engineering companies is preferred.
- UAE experience is strongly preferred.
- Experience with ADNOC-related projects will be an advantage.
- Experience in procurement of piping and structural materials is essential.
- Good communication skills are expected; English, Hindi and Arabic
- REQUIRED COMPUTER SKILLS
Strong knowledge of:
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- ERP / Procurement software
- Purchase Order systems
- Vendor databases
- PERSONAL & BEHAVIOURAL COMPETENCIES
The successful candidate should be:
- Strong negotiator
- Proactive
- Commercially aware
- Result-oriented
- Good communicator
- Strong in supplier follow-up
- Organized and systematic
- Able to work under pressure
- Good at multitasking
- Detail-oriented
- Strong in problem solving
- Able to work independently
- Able to coordinate effectively with technical and commercial teams
- Willing to take ownership of procurement activities
