Job Description

The Procurement Officer will support the procurement function by managing day-to-day purchasing activities, ensuring supplier compliance, and maintaining accurate records. The role focuses on ensuring cost-effective and efficient procurement processes to support project delivery and operational needs.

Requirements

Procurement Administration & Order Processing

• Assist with purchase requests (PR) and purchase orders (PO) — ensuring accuracy, timeliness, and proper documentation.
• Track and monitor PO status to avoid delays in supply.
• Support the drafting and processing of supplier contracts under supervision.
• Ensure procurement activities comply with company policies and procedures.

Supplier Coordination

• Support the onboarding of new suppliers and maintain updated supplier records.
• Ensure all supplier compliance documents are valid (e.g., BEE certificates, CIPC registration, tax clearance).
• Follow up with suppliers on order confirmations, delivery timelines, and invoicing.
• Assist in monitoring supplier performance and escalate issues to the Procurement Manager.

Risk, Compliance & Reporting

• Ensure adherence to procurement procedures, ISO standards, and legal requirements.
• Conduct basic vetting of suppliers for ethical and financial compliance.
• Keep procurement records up to date and support audits as required.
• Identify potential risks or delays and escalate appropriately.

Process & System Support

• Capture and update procurement transactions on the internal system or software.
• Assist in improving procurement workflows and turnaround times.
• Generate basic procurement reports to support decision-making.

Desired Skills & Qualifications

• National Diploma or Degree in Supply Chain, Procurement, or related field.
• 2–4 years’ experience in procurement, purchasing, or supply chain support.
• Familiarity with procurement systems or ERP platforms.
• Good understanding of supplier documentation and compliance processes.
• Strong administrative, organisational, and communication skills.
• Ability to work under pressure and meet deadlines.
• Knowledge of ISO standards and B-BBEE procurement regulations (advantageous).

Competencies

Leadership Capabilities:

• Participative Leadership
• Planning and Organizing
• Monitoring and Measuring

Cognitive Capabilities:

• Analysis and Attention to detail
• Problem Solving
• Critical thinking

Interpersonal Capabilities:

• Assertive
• Methodical
• Drive and Action Oriented
• Flexibility
• Excellence and Quality Orientation