Title: Procurement Officer
State Role Title: Procurement Officer I
Hiring Range: $60,000.00 - $65,000.00
Pay Band: 4
Agency: Jamestown-Yorktown Foundation
Location: CSC General
Agency Website: jyfmuseums.org
Recruitment Type: General Public - G
Job Duties
The Procurement Officer supports agency operations by managing small purchases, coordinating vendor sourcing, and ensuring compliance with the Agency Procurement and Surplus Property Manual (APSPM), CPSM, and all applicable purchasing policies. This role processes orders and maintains documentation in eVA, prepares procurement files and purchase requisitions, assists with RFP and IFB document preparation, and coordinates travel and lodging arrangements for events and performers. The Specialist develops and maintains vendor relationships, ensures proper coding in coordination with the Budget Office, and submits timely paperwork for accounting and accounts payable processing. The position leads the development and monitoring of the agency’s annual SWaM plan, reviews monthly compliance dashboards, verifies SWaM participation in purchasing activities, and supports initiatives to expand the use of small, women‑owned, and minority‑owned businesses. Responsibilities also include maintaining accurate procurement and contract records, supporting file management and retention schedules, providing training and guidance to staff on procurement procedures, and participating in agency meetings and continuous improvement efforts. Ensures timely submission of SPCC logs, assists with closing custodial eVA accounts, and delivers clear, professional communication while exemplifying JYF’s Customer First Service standards.
Minimum Qualifications
•Experience in or knowledge of the electronic state purchasing program known as eVA.
•Skilled in working with outside vendors, contractors, and internal customers from other departments.
•Experience in or knowledge of state purchasing, requisitions, and small purchase charge card programs and policies
•Proficient in using the advanced functions within Word, Excel, and PowerPoint such as creating charts, graphs, pivot tables, and mail merge letters.
•Knowledge of recordkeeping requirements and retention schedules.
•Familiarity with basic accounts payable and financial transaction processes.
•Strong organizational and time-management skills to handle multiple assignments and changing priorities.
•Highly detail-oriented with exceptional organizational skills and commitment to accuracy.
•Effective communication skills, both verbal and written.
•Able to work independently as well as part of a team.
•Capable of researching policies and applying them appropriately to ensure compliance.
•Ability to recognize and escalate complex procurement issues for supervisory guidance.
•Ability to use eVA, GovDeals, SPCC portals, and other procurement/financial systems or learn new systems quickly.
•Capable of establishing and maintaining positive relationships with vendors, internal customers, and other stakeholders.
Additional Considerations
Virginia Contracting Associate Certification (VCA), or ability to obtain a Virginia Contracting Officer Certification within 1 year of hire.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Contact Information
Name: Lee Ann Shelhorse
Phone: 757-253-4553
Email: careers@jyf.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
The Commonwealth of Virginia is located in the South Atlantic region of the United States. It was the 10th state to be admitted to the Union on June 25, 1788. Home to approximately 8 million residents, Virginia is the 12th most populous state in the United States. The capital is Richmond, and its most populous city is Virginia Beach.
The narrative history of the Commonwealth of Virginia often begins with the founding of Jamestown in 1607, near what is now modern day Williamsburg, Virginia. Jamestown became the first permanent English settlement in the New World, and the Virginia General Assembly, established on July 30, 1619, is now recognized as the oldest legislative body in the western hemisphere. When Virginia became a royal colony in 1624, the robust tobacco trade that had been developing in Virginia helped establish the American colonies as a powerful economic force. During the American Revolution, Virginia witnessed the final surrender of British forces at Yorktown and later became known as the birthplace of many revolution-era figures and future American presidents, including George Washington and Thomas Jefferson. To date, 8 United States presidents have been born in Virginia, more than in any other state.
The modern government of Virginia is nearly identical in structure to the federal government, and is divided into 3 branches, these being the executive, legislative, and judiciary branches. The Virginia General Assembly is comprised of the 100-member House of Delegates and the 40-member Senate. A governor and lieutenant governor are elected every 4 years. Governors cannot be elected to or serve consecutive terms. Virginia’s judicial system consists of the Supreme Court of Virginia and the Court of Appeals of Virginia, the Circuit Courts, and the lower General District Courts and the Juvenile and Domestic Relations District Courts. Virginia has 13 electoral votes in presidential elections, and possesses 11 seats in the U.S. House of Representatives.
