Job Description

Defined.ai is a leading provider of high-quality, ethically sourced data for Artificial Intelligence and Machine Learning model training. We host the world's largest AI marketplace and offer end-to-end services to help companies accelerate their AI solutions. Backed by significant funding and recognized globally for our commitment to ethical AI, we operate in a fast-paced, innovative environment with offices in Seattle and Lisbon.

We are looking for a Procurement Intern to join our team. Attention to detail, perseverance, and negotiation skills are key for this position. If you also have a desire to learn and develop, this is your opportunity!

Working Model: 3 times per week at our offices.

Duration: 6 months, with the possibility of a longer-term opportunity afterward.

Salary: 1250€ gross per month + benefits.

What you'll do:

• Ticket Management: handling procurement-related tickets and resolving issues promptly. It includes maintaining accurate records of ticket status and ensuring proper follow-up.
• Sourcing New Suppliers: identifying and evaluating potential new suppliers through market research. This responsibility also includes establishing and maintaining strong relationships with suppliers to ensure quality and cost-effective supplies.
• Onboarding New Suppliers: facilitating the onboarding process for new suppliers, ensuring all necessary documentation and compliance requirements are met. It also involves assisting suppliers in understanding company policies and procedures.
• Participation in the Vetting Program: taking part in the program to assess supplier capabilities and reliability. This includes collaborating with the Legal team to make informed decisions about supplier selection.
• Process Documentation: documenting procurement processes and procedures. It includes maintaining standard procedures for procurement activities, and ensuring all documentation is up-to-date and easily accessible.

Requirements:

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Ability to work independently and as part of a team.
• Detail-oriented with a strong focus on accuracy.
• Fluency in English.

Preferred Skills:

• Experience in AI companies, and/or with strong knowledge about AI
• Knowledge of procurement software and tools.
• Understanding of contract management and negotiation.

Benefits

You spend a lot of your time at work, so it should be challenging, fun and interesting. At Defined.ai it will be all of those things and more. Here’s what we offer:

• Flexible working schedule and hybrid model. We know comfort can boost creativity and performance, so you can manage your schedule and work both from one of our modern office spaces or home.
• Excellent career development opportunities in a high growth company. With us, you can accomplish your career goals and follow a well-described career path with the support of your supervisor.
• Culture of feedback and continuous improvement. AI is a fast-paced area, so we keep track of tech trends, and we always ask for feedback.
• An international and diverse team. We have more than 23 nationalities at our 3 locations,
• and we provide language classes.
• Continuous training opportunities. You can choose from many options: leveraging hand-on workshops, unlimited access to Coursera and formal development opportunities.
• We love to foster a great office vibe. We believe that a comfortable environment makes
• a difference, so we provide daily breakfast and lunch, weekly happy hours to unwind,
• extra time-off, and even in-office massages to keep you relaxed and energized.

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