Job Description

Key Responsibilities

Purchasing Support

• Assist with preparing and issuing purchase requisitions and purchase orders.
• Collect and compare supplier quotes, ensuring accuracy and completeness.
• Support RFQ/RFP processes, including gathering requirements and organizing responses.

Supplier Coordination

• Communicate with vendors to request quotes, confirm lead times, and follow up on order status.
• Help maintain positive supplier relationships through timely, professional communication.
• Track deliveries and escalate delays or discrepancies to the procurement team.

Data & Documentation Management

• Update procurement trackers, logs, and databases.
• Organize contracts, supplier documents, and compliance records.
• Maintain accurate records of pricing, terms, and supplier performance.

Process & Analysis Support

• Assist with cost comparisons, spend analysis, and basic reporting.
• Identify inconsistencies or errors in invoices, quotes, or purchase orders.
• Contribute to process improvement initiatives by offering observations and suggestions.

Required Skills & Qualifications

Core Skills

• Strong analytical thinking and comfort working with spreadsheets.
• Excellent attention to detail and accuracy.
• Clear written and verbal communication skills.

Technical Skills

• Proficiency in Excel (pivot tables a plus).
• Familiarity with ERP or procurement systems (SAP) is helpful but not required.
• Ability to manage and organize data effectively.

Soft Skills

• Proactive mindset with a willingness to take initiative.
• Strong problem‑solving abilities and resourcefulness.
• Professionalism when interacting with internal teams and external suppliers.
• Eagerness to learn and adapt in a fast‑paced environment.

Preferred Qualifications (Nice to Have)

• Coursework or interest in Procurement, Supply chain, business, operations, or related fields.
• Experience with dashboards or basic data visualization.
• Exposure to procurement, sourcing, or vendor management concepts.

What You’ll Gain

• Hands‑on experience with real procurement processes.
• Exposure to supplier negotiations, purchasing strategy, and cross‑functional collaboration.
• Practical skills in data analysis, vendor communication, and operational efficiency.
• A strong foundation for future roles in procurement, supply chain, or operations.