Job Description

1- MISSION

Artelia Airports is searching for a talented UAE National to join the Procurement team, supporting the procurement, administration and management of sub-consultancy services across assigned project(s) within the GCC, ensuring that all procurement activities are carried out in line with Company procedures, delivered on time and to the full satisfaction of the Client(s).

The Procurement Engineer will support the achievement of best value for Artelia Airports through effective procurement planning, vendor management, technical and commercial evaluation, contract administration, performance monitoring and the use of digital procurement tools. The role will maintain comprehensive procurement records, selected sub-consultant databases, pricing intelligence and performance information to support current and future project delivery.

2- LINE AND STAFF RELATIONS

The Procurement Engineer will report to the Head of Contracts Management (Production and Operations) and/or the assigned line manager and will work in coordination with other team members such as:

ARTELIA AIRPORTS staff:

• Project Managers / Project Directors, Technical Discipline Leads, Finance, Contracts, Business Development and Operations teams.
• Internal / External collaborators:
• Engineers and technical leads of the different disciplines within the practice for the definition of sub-consultant scopes of services.
• Partners, sub-consultants, suppliers and service providers assigned to the projects, ensuring that meetings, action logs and exchanges are adequately documented.

3- KEY RESPONSIBILITIES

Procurement Delivery

• Ensure that Artelia Airports secures the best technical, commercial and contractual outcomes for sub-consultancy services required on assigned project(s).
• Issue Expressions of Interest (EOIs) and identify potential sub-consultants for the assigned project(s).
• Implement Non-Disclosure Agreements (NDAs) with interested sub-consultants.
• Liaise with Project Managers, Project Directors and technical disciplines to define the sub-consultancy services required to deliver the scope of work and fulfil the needs of the projects.
• Prepare and manage project-related procurement documentation to ensure alignment of sub-consultant services with project requirements, deliverables and programme constraints.
• Issue Requests for Proposals (RFPs) to selected sub-consultants and manage the proposal stage of the procurement process.
• Manage the end-to-end sub-consultancy RFP process from scoping, conditions and evaluation (technical and commercial), shortlisting/selection to recommendation and award.
• Evaluate sub-consultant proposals and provide technical/commercial analysis and recommendations to the Project Manager.
• Assist in decision-making for the award of sub-consultant appointments and contribute to commercial negotiations under the supervision of the line manager.
• Negotiate fee proposals for minor services and sub-consultant contract terms under the supervision of the line manager.
• Draft, administer and coordinate sub-consultant agreements through to execution.
• Assist with the preparation of sub-consultancy documentation with guidance from relevant departments, including contributing to the most appropriate monitoring strategy given the scope of work.
• Implement standardized methods for sub-consultancy procurement using standard templates, tools and documents that facilitate pricing preparation and proposal comparison.
• Participate in meetings as required.

Vendor Management & Market Intelligence

• Prepare, maintain and update an accurate vendor database of sub-consultants, suppliers and service providers.
• Ensure the vendor database reflects the latest information on pricing, delivery time, available resources, capabilities, qualifications and market availability.
• Create and maintain a list of sub-consultants, suppliers and service providers, including relevant performance scorecards.
• Create a potential new sub-consultant database for future projects, ensuring that prospective sub-consultants are vetted, checked and pre-qualified where applicable.
• Maintain records of sub-consultancy prices, durations, KPIs, resource levels and lessons learned to support decision-making for future projects.
• Conduct market analysis and benchmarking exercises to maintain awareness of prevailing consultancy rates, specialist capabilities and market trends.

Performance Monitoring & Compliance

• Monitor the work and performance of awarded sub-consultants in liaison with relevant departments to ensure compliance with the contract, quality requirements and project schedule.
• Collect feedback from relevant disciplines on sub-consultant, supplier and service-provider performance and analyse the data to ensure the highest quality service at the most effective price.
• Escalate when the sub-contract is not being adhered to, and support the resolution of performance issues, non-conformities and disputes with sub-consultants related to their sub-consultancy agreements.
• Audit and verify sub-consultants compliance with licenses, registrations, insurance obligations, financial record keeping requirements and relevant laws in the country.
• Support lessons-learned activities and supplier evaluations at project completion to improve future procurement decisions.

Documentation

• Maintain complete and auditable procurement records including EOIs, NDAs, RFPs, technical and commercial evaluations, clarifications, agreements, correspondence and performance assessments.
• Ensure procurement and sub-consultancy documentation is managed and filed in accordance with Company procedures, quality management requirements and Client standards.
• Prepare procurement status reports, vendor performance reports, procurement KPI reports and action trackers for management review.
• Ensure maintenance and update of sub-consultancy records such as information about prices, durations, KPIs and resources to assist in decisions to use the same sub-consultant for other and future projects.

Digital Procurement & Data Management

• Use Company-approved ERP, procurement, contract management and document control systems to manage procurement activities, vendor information, contract records and procurement workflows.
• Maintain accurate procurement, vendor and contract data within digital systems, ensuring data integrity, traceability and auditability.
• Develop and maintain procurement trackers, dashboards and reports using Microsoft Excel, Power BI and other approved reporting tools.
• Use e-tendering, e-sourcing and digital bid evaluation tools where applicable to improve procurement efficiency, transparency and competitiveness.
• Support the implementation and continuous improvement of digital procurement processes, standard templates, databases and automated workflows.
• Generate procurement analytics, spend analysis, benchmarking reports and KPI tracking metrics to support management decisions and procurement strategies.
• Ensure compliance with Company information management procedures, document control requirements and cybersecurity protocols when handling procurement and contractual information.
• Support the controlled use of AI-enabled procurement tools for proposal comparison, market intelligence and vendor performance analysis where authorized by the Company.

Coordination

• Coordinate procurement activities internally across all disciplines and support functions to facilitate successful project delivery.
• Coordinate with Finance regarding invoicing, payment follow-up and commercial matters relating to sub-consultants.
• Coordinate with all external parties involved, including sub-consultants, partners, suppliers and Client representatives, in a professional manner.
• Ensure that minutes of meetings are prepared, actions are tracked and all procurement-related communications are adequately documented.
• Promote collaboration between technical, commercial and operational teams to ensure procurement activities support project objectives and business goals.

4- PROFILE SPECIFICATIONS

• UAE Family book
• Minimum 3 years of experience in procurement, contract administration, vendor management and/or sub-consultancy coordination, preferably within an engineering consultancy, infrastructure or construction environment; experience on aviation related projects would be an advantage.
• Bachelor's degree in engineering, Quantity Surveying, Business Administration, Supply Chain Management or equivalent with mandatory equivalency from the Ministry of Education.
• Good knowledge of FIDIC forms of contract and standard forms of sub-consultancy agreements.
• Professional certification (CIPS, FIDIC or equivalent) would be preferred.
• Good understanding of the full procurement cycle (EOI, NDA, RFP, evaluation, negotiation, award and contract administration) and of general contractual principles.
• Good understanding of vendor management, supplier performance monitoring, procurement governance and compliance principles.
• Ability to work under pressure and manage multiple procurement packages in parallel with tight deadlines; fast learner with strong attention to detail.
• Strong proficiency in MS Office (particularly Excel, Word and PowerPoint), with strong negotiation, communication and report-writing skills in English.
• Knowledge of digital procurement and contract management tools, including ERP systems such as IFS, SAP, Oracle or equivalent, Power BI, SharePoint, Power Automate, document management systems and e-tendering platforms would be an advantage.
• Knowledge of the GCC consultancy market and Arabic language skills would be an advantage.