Job Description

Job Summary:

The Procurement Coordinator will support the procurement function by managing purchase orders, liaising with suppliers, and ensuring timely delivery of goods and services. The role requires strong organisational skills, attention to detail and the ability to work closely with operational teams, finance and external vendors to maintain supply continuity and cost control.

Key Responsibilities:

• Raise, monitor and close purchase orders in line with company procedures and approved budgets.
• Source suppliers for goods and services, obtain quotes and support supplier evaluation activities.
• Coordinate with suppliers to confirm lead times, delivery schedules and resolve delivery issues.
• Liaise with internal stakeholders to clarify requirements, specifications and quantities prior to purchase order creation.
• Provide regular updates on order status, anticipated delays and inventory needs to relevant teams.
• Prepare and submit procurement documentation for approvals, including requisitions and comparative quotations.
• Match supplier invoices to purchase orders and delivery notes; raise discrepancies with suppliers and finance as required.
• Maintain accurate supplier records, contract details and procurement files in the ERP system.
• Assist with supplier onboarding, compliance checks and documentation maintenance.
• Support periodic procurement reporting, spend analysis and cost-saving initiatives.
• Coordinate returns, replacements and warranty claims with suppliers when necessary.
• Ensure procurement activities comply with company policies, ethical sourcing principles and relevant regulations.

Requirements:

• Bachelor’s degree in Business, Supply Chain, Procurement or a related discipline, or equivalent experience.
• Minimum 2 years’ experience in procurement, purchasing or supply chain support role.
• Practical knowledge of purchase-to-pay processes, supplier management and contract basics.
• Proficiency with MS Office; experience with ERP or procurement systems is preferred.
• Strong organisational skills, attention to detail and the ability to manage competing priorities.
• Good communication and negotiation skills; able to build positive supplier and stakeholder relationships.
• Analytical mindset with the ability to prepare basic reports and contribute to cost-saving activities.
• Integrity, reliability and a proactive approach to problem solving.