Job Description

Procurement Coordinator

Department: Distribution Center Operations

Employment Type: Full Time

Location: Farmers Branch, TX

Reporting To: Zach Vickers

The Procurement Coordinator composes, organizes and places orders with overseas vendors along with maintaining a focus on inventory performance and planning. Additionally coordinate international logistics operations between overseas vendors and System Component SY.


Work Environment:

• Works primarily in a climate-controlled environment with minimal safety/health hazard potential

Physical Demands:

• Ability to be punctual and attend work on a regular and consistent basis
• Occasionally will be expected to lift large materials not to exceed 40 pounds

How will you help

• Review and organize planned purchase orders on a weekly basis to generate lists of material that need to be ordered
• Organize orders by vendor and optimal utilization of available container space
• Optimize orders with the vendor’s production schedule and expediate material within the production schedule as needed.
• Review order quantities to ensure accuracy and contributing data is of sound standing.
• Coordinate defective claims with overseas vendors
• Enter and place orders with vendors including confirming shipping instructions for the order on a weekly basis and log the orders details in the logistics log.
• Identify and resolve discrepancies on purchase orders; coordinate resolution with SY Operations Supervisor.
• Monitor inventory performance metrics such as days of inventory, service level, and inventory turns.
• Organize samples from overseas vendors as needed.
• Coordinate delivery of containers with the SY warehouse as well as providing a packing list and supporting documents.
• Provide estimated lead times on back-ordered material to internal customers and expedite material as needed.
• Coordinate foreign to foreign blind FOB shipments with international sales team.
• Maintain weekly reports for departmental staff meeting
• Proactively manage document coordination between forwarders, brokers, vendors, and customers
• Review documents to verify accuracy and identify any discrepancies, including invoices for approval
• Review freight invoices for discrepancies and/or follow up with forwarders on questionable/unclear charges.
• Promote a safe workplace by performing all tasks in a safe and thoughtful manner in compliance with all rules, procedures, instructions, devices, and equipment and use of appropriate personal protective equipment. Maintain vigilance for any hazardous conditions or practices in the workplace and immediately report any unsafe condition or practice to your supervisor.
• Performs other duties as directed

What will you bring

Competencies:

• Creates a positive atmosphere in which timely and high-quality communication flows smoothly
• Excellent attention to detail and accuracy
• Outstanding organization and documentation skills
• Strong critical thinking skills using logic and analysis to identify inventory optimization opportunities
• Prioritize and complete a variety of tasks in a timely manner
• Excellent verbal, written and reading comprehension skill
• Knowledge of Incoterms

• Skills:
• Knowledge of core principles of inventory management and/or procurement
• Proficient in Microsoft Office, AS400, or D365. Proficiency in Excel pivot tables desired.
• Knowledge of basic principles of data analysis such as weighted averages, standard deviation, frequency tables and etc. are optimal.

Job Benefits

Benefits

• Medical, Dental, Vision and FSA are available after 30 days of employment
• 401k with company match is available after 90 days of employment
• Company-provided Life Insurance is provided for you after 90 days of employment
• 3 PTO days after 60 days of employment (hourly and non-exempt positions only)
• 2 weeks of vacation after 6 months of employment
• 10 paid holidays - including your birthday!
• Paid weekly