Job Description

Procurement Coordinator

Department: Finance and Bus Resources (FIN)

Employment Type: Full Time

Location: San Antonio

Reporting To: Devin Cummings

The Procurement Coordinator is responsible for administrative tasks for engaging suppliers, data gathering, user support for the purchasing system and related processes, and continuous improvement initiatives. In addition, this position develops, maintains, and interacts with a variety of departments, levels, and external suppliers.

The incumbent in this position is expected to model the following practices daily: 1) Demonstrate alignment with the company's mission and core business values; 2) Collaborate with key internal/external resources; 3) Participate in ongoing self-development.

Essential Functions

• Models, promotes, reinforces, and rewards the consistent use of HOLT’s Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission
• Provides support to purchasing system users• Supports the Procurement Dept. with administrative tasks and projects• Collects and compiles information, following up with suppliers and internal stakeholders• Performs purchase order maintenance, general maintenance, and action associated with managing the Procurement email box• Maintains supplier web access and other support, as needed. • Collects documentation and supports the process for vetting suppliers• Requires regular and punctual employee attendance• Works safely at all times and adheres to all applicable safety policies; complies with all company policies, procedures, and standards• Performs other duties as assigned

Knowledge, Skills, and Abilities

• Knowledge of Microsoft Office products (Excel, Word, PowerPoint, Outlook, etc.)• Excellent interpersonal skills to establish working relationships with multiple departments and various levels of the organization• Self-starter and the ability to work independently• Excellent verbal, written, and communication skills• Excellent interpersonal and customer service skills

Requirements

Education and Experience:• High school diploma or equivalent required• Bachelor’s degree in related field preferred • One or more years of professional experience in Procurement or related field preferred
Supervisory Responsibilities:None
Travel: • None

Physical Requirements:• This position involves extended periods in a stationary position; additionally, occasional movement inside the office to access office machinery, file cabinets, etc. • This role frequently communicates with others, must be able to exchange accurate information in these situations• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines• Must be able to move objects, and use abdominal and lower back muscles to provide support over time without fatigue• Occasionally moves materials or equipment weighing up to 25 pounds• Constant movement and use of limbs; this position requires good manual dexterity, coordination, and stamina
Work Environment:• This job is generally performed in a professional office environment, in environmentally controlled conditions• Frequently works at fast pace with unscheduled interruptions
Disclaimer:
Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified. This position may require duties to be performed outside of the normal responsibilities, as needed.