Job Description

Job Title: Procurement Associate | BCom Graduates | Experience Min 6months | Bangalore

Our company is seeking a highly organized and detail-oriented individual to fill the role of Time and Resource Coordinator. The ideal candidate must possess excellent communication and mail-writing skills, as well as a strong ability to manage timesheet data, purchase orders, and invoices in a timely and confidential manner.

Key Responsibilities:

1. Communication Skills:- Demonstrate strong communication and mail-writing skills to interact effectively with clients, team members, and suppliers.

2. Timesheet Management: - Collect timesheets from all resources deployed across clients between the 20th and 25th of each month.

Share collected timesheet data with the account team by the 25th of the month, subject to senior verification.

3. Purchase Order Management: - Request new or revised purchase orders (PO) from clients as needed.
Maintain all PO data and, based on quantity or end date, request new POs from clients.
Release new or revised POs to subsidiaries, suppliers, and vendors.

4. Invoice Validation and Payment Processing:
Validate invoices against approved timesheets and PO/SO number line items.
Maintain invoice data in a secure drive.
Release payment data to the account team for all subsidiaries, suppliers, and vendors.

5. Follow-ups and Coordination:
Follow up on POs from clients and approved timesheets from resources.
Ensure timely coordination with clients, team members, and suppliers.

6. Confidentiality and Data Security:
Handle all data with the utmost confidentiality.
Any breach of confidentiality will result in immediate termination.

7. Team Collaboration:
Assist other team members during free time to ensure efficient workflow.

Qualifications:

- Strong communication and mail writing skills.

- Exceptional organizational and time management skills.

- Attention to detail and accuracy in data handling.

- Ability to work collaboratively in a team environment.

- Proven experience in timesheet and purchase order management.

- Familiarity with invoice validation processes.