Job Description

Posting number: WAA00019 - 10.26

Department: Department of Treasury

Job classification: Administrator IV

Posting type: Open

Categories: Administration, Purchasing

Summary

About the Colorado Department of State Treasury

The Colorado State Treasury is the constitutional custodian of the public’s funds. The Treasury must manage and account for tax dollars from receipt through disbursement. The Treasury staff is committed to safeguarding and managing the people’s money with the same diligence and care as they do.

Vision

The Colorado State Treasury staff will continually strive to serve the residents of Colorado better. Central to this goal is the continued introduction and use of new technologies to provide improved access to services for taxpayers and other Governmental agencies.

Mission

Our mission is to safeguard, manage, and account for tax dollars from receipt through disbursement with diligence and care.

Why work for the Colorado Department of State Treasury?

We are a values-driven organization committed to accountability, agility, collaboration, and respect.

We believe in outstanding customer service, an inclusive culture, continuous process improvement, and our role as a trusted and strategic partner. Because knowledgeable employees drive our success, we seek dedicated individuals who share our values and passion for quality and excellence in all we do. In addition, we offer a great location and excellent benefits, which include:

• Medical and dental plans
• Strong, secure, yet flexible retirement plans, including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus pre-tax and ROTH 401K and 457 plans
• Employee wellness programs
• Paid life insurance
• Short and long-term disability coverage
• Flexible work schedule and remote-work options
• No-cost Eco Pass for all eligible State employees
• 11 paid holidays per year plus vacation and sick leave
• Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs
• Training opportunities
• Variety of discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program

Examples of duties

The Procurement and Operations Manager plays a crucial role in overseeing and managing the department’s contracts, procurement activities, banking systems, and data integrity. This position ensures compliance with fiscal and procurement regulations, provides expert advice on procurement processes, and supports the department’s business operations. This position will also act as a backup for the Banking Relationship Manager and will be responsible for organizing and managing quality assurance processes across various operational functions.

Key Responsibilities:

1. Contract Management & Execution:

• Review, evaluate, and ensure alignment of contract scopes of work with departmental needs.
• Draft, amend, and finalize program-specific contract documents, exhibits, and amendments.
• Oversee contract execution, including distribution and management within the State’s Contract Management System (CMS).
• Ensure the timely and accurate renewal, modification, and tracking of active contracts.

1. Procurement & Compliance Oversight:

• Serve as the department's subject matter expert on the procurement of goods and services, providing technical advice and strategic recommendations.
• Manage and execute procurement processes, ensuring adherence to state fiscal and procurement rules, laws, and guidelines.
• Support the department in securing necessary resources while maintaining compliance with applicable procurement regulations.

1. Banking Systems & Security Administration:

• Oversee the administration and security of the department’s online banking systems.
• Ensure that banking transactions, accounts, and processes comply with established security protocols.
• Actively monitor and manage banking system operations to prevent and address any security risks.

1. Business Operations & Process Management:

• Oversee and optimize business support processes to improve operational efficiency.
• Organize and streamline operational workflows across the department to enhance productivity.
• Actively collaborate with cross-functional teams to address and resolve operational challenges.

1. Backup for Banking Relationship Manager:

• Act as a backup to the Banking Relationship Manager, ensuring continuity of banking operations and relationships.
• Provide support in managing and maintaining banking relationships, systems, and processes as needed.

Qualifications

Experience Only:

Seven (7) years of professional experience in business or financial operations, contracts, procurement, banking, or an area closely related to the major job duties.

OR

Education and Experience:

• Education from an accredited college or university in accounting, business administration, public administration, finance or another field of study closely related to the job duties will be considered.
• AND
• 3 years of full-time professional work experience with a primary focus in business or financial operations, contracts, procurement, banking, or an area closely related to the major job duties will be considered.

Preferred qualifications:

• State of Colorado Government experience in contract management, procurement, banking systems, or business operations
• Strong knowledge of state fiscal and procurement regulations and banking security practices
• Excellent organizational, communication, and problem-solving skills
• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment
• Experience providing technical assistance and training.

Required Skills and Competencies:

• Strong attention to detail
• Strong analytical skills
• Effective team-building skills
• Excellent verbal and written communication skills
• Ability to effectively collaborate with internal and external customers
• Strong interpersonal skills
• Administration and Management
• Strong problem-solving
• Strong organizational skills
• Ability to work across teams
• Ability to work independently
• Ability to provide technical assistance

Conditions of Employment:

• A pre-employment background check will be conducted as part of the selection process.
• You MUST be a Colorado resident to apply for this position.

How to Apply:

Check out this video on how to apply for State of Colorado jobs

Important Note: A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application. Therefore, it is essential that you clearly document your work experience/job duties portion of your online application and the extent to which you possess the education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement.

It is also essential to thoroughly answer all supplemental questions (if listed), as your answers to them will be evaluated during this phase.

Only complete applications submitted by this announcement's closing date will be considered. Please submit properly completed documents by the closing date of this announcement to ensure your application is accepted.

You may submit a cover letter and a resume with your application; however, they will be reviewed only during the final stage of the selection process.

Comparative Analysis:

Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis. After you meet the minimum qualifications for the position and depending on the number of qualified candidates, the comparative analysis for this position may include all or part of the structured review of your application materials against the minimum and preferred qualifications of the position as posted in this job posting.

The top six ranking candidates will then be invited for an interview.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgment of the department's action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board, go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental information

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

CST is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Janet Martin, Treasury ADAAA Coordinator at 303-866-5460 or janet.martin@state.co.us.