Key Responsibilities:

Procurement & Purchase Management

·
Create
Purchase Orders (PO) and manage the approval process.

·
Prepare
and maintain costing sheets for projects and procurement activities.

·
Handle
billing, goods receipt (MIGO), and invoice verification (MIRO).

·
Manage
vendor invoices and maintain records in the vendor invoice portal.

·
Prepare
quotations and support project teams with accurate pricing data.

·
Prepare
all RFPs and delay penalty documents required for suppliers for all ongoing
projects.

Vendor & Customer Management

·
Onboard
new vendors and customers, ensuring all documentation is completed.

·
Maintain
up-to-date contact lists of internal, external, and local suppliers.

·
Liaise
with vendors for deliveries, spares, and warranty documentation.

Logistics & Stock Coordination

·
Coordinate
delivery notes, sales orders (SO), and shipping documentation.

·
Track
stock levels, spares, and sample inventory.

·
Manage
outbound samples and ensure proper documentation for stock movements.

·
Ensure the
materials are arranged and delivered to client on time.

Warranty & After-Sales Support

·
Track
product warranties, handle RMA (Return Material Authorization) processes, and
coordinate with suppliers for replacements.

·
Collect
warranty letters from all suppliers and issue warranty confirmations to
clients.

Lighting Design & Technical Support(Optional)

·
Provide
lighting design assistance and AutoCAD support for Bill of Quantities (BOQ)
preparation.

·
Review and
prepare material submittals in compliance with project specifications.

Documentation & Coordination

·
Maintain
organized documentation for procurement, logistics, and warranty processes.

·
Act as a
key communication link between internal departments, external suppliers, and
clients.

·
Support
project teams with timely delivery updates and material tracking.

·
Prepare
all RFP, delay penalty required for the supplier for all the required projects.

Requirements

Requirements:

·
Basic
knowledge of procurement workflows and ERP/SAP processes (MIGO, MIRO, SO, PO).

·
Proficiency
in Microsoft Office, AutoCAD, and lighting design software (e.g., Dialux)(Optional
only).

·
Excellent
organizational, documentation, and communication skills.

·
Attention
to detail and ability to manage multiple priorities simultaneously.

·
Familiarity
with logistics coordination, costing, and warranty management.