Job Description

Posting number: 26-00709

Department: Finance & Enterprise Services

Division: FPM-Purchasing, Fleet & General Services

Job classification: Procurement and Contracting Supervisor

Posting type: Open

Categories: Accounting and Finance, Planning and Development, Warehouse, Purchasing, Customer Service, Project Management, Public Records, Business, Audit

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Examples of duties

Why it's a great opportunity: In this supervisory role, you will provide leadership, direction, and oversight for a team responsible for the County's end-to-end procurement and contracting activities for goods, client services, capital projects, and other services. You will lead a high-performing, customer-focused team that delivers strategic, compliant, and efficient procurement solutions, enabling the County to provide cost-effective and timely programs. As a leader within Procurement and Contracting Services (PCS), you will lead efforts to advance the County's procurement and contracting programs by overseeing procurement systems, policies, templates, training, and operational standards. This includes guiding the development of standard operating procedures for Workday and OpenGov, supporting the implementation and optimization of the County's Contract Lifecycle Management (CLM) system, and promoting data governance, reporting, and analytics to inform decision-making. Your leadership and efforts will ensure that essential programs and services have exactly what’s needed.

Why it's a great department: The Finance & Enterprise Services Department delivers enterprise-wide services that support every County department and many external partners, ensuring Pierce County operates effectively, efficiently, and with strong public stewardship. Finance & Enterprise Services staff provide a broad portfolio of high-impact, countywide services, including budgeting and performance management, fiscal services, procurement and contracting, information technology, general services, fleet services, and risk management.

Employees have the opportunity to work on strategic, enterprise-level initiatives, collaborate across departments, provide the operational and technical backbone which ensures the smooth delivery of services across the organization, and deliver critical analysis and decision support that informs leadership and shapes County priorities. The Finance & Enterprise Services Department is focused on creating a culture where employees can help improve service delivery to make a meaningful impact on County operations and the community. The Department leads with safety, empowerment, and collaboration to create an environment where every person can contribute, challenge ideas, and continuously improve.

Learn more about the Finance & Enterprise Services Department here.

How to be successful in the role: Your success will come from leading your procurement team with effective training and guidance. You will be collaborating with coworkers, internal customers, and county leadership to determine standards, expectations, preventing risk, outlining processes, and policy. Your experience and leadership will help us build expertise, increase knowledge across teams, and create future opportunities for all the teams further ensuring your success.

Your future in this role: You will have access to professional development through robust online learning and other training opportunities throughout your career to ensure your success. This position has multiple career growth and promotional opportunities in Pierce County to build on a great career while directly impacting the communities in Pierce County.

Core daily responsibilities:

• Manage, supervise, and coordinate activities of the unit; determine work procedures, schedule work, and establish performance expectations.
• Assign, review, and approve staff work; provide coaching, feedback, and corrective action when needed.
• Identify training needs and provide training to Procurement and Contracting staff and department staff.
• Manage the full procurement, contracting, and contract monitoring processes for goods, services, and public works.
• Oversee Request for Information (RFI), Request for Proposal (RFP), Request for Qualifications (RFQ), and Invitation to Bid (ITB) processes, ensuring timely, transparent, and compliant solicitation and evaluation procedures.
• Conduct regular review of expiring contracts and provide recommendations to program managers on renewal, re-solicitation, or closure.
• Ensure contracts and amendments are complete, accurate, and compliant with policies, procedures, and regulations.

• Support and management ofcontracting and procurement systems, including data management, process standardization and documentation, and workflow management.

• Develop, maintain, and ensure consistent application of procurement and contracting policies, procedures, internal guidelines, forms, and templates.
• Research and apply Washington State law, federal grant requirements, County Charter and Code, and audit standards.

A classification description with a more detailed list of essential functions can be found here.

Qualifications

• Post-secondary education may substitute for up to two (2) years of the required experience on a year-for-year basis.
• Five years of progressively responsible work experience in procurements, contract, and/or monitoring management including at least one year in a supervisory capacity.
• A resume and cover letter are required for this position.

As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration.

Supplemental information

To be considered for this opportunity please:

• Complete and submit a detailed online Pierce County Employment Application by selecting "APPLY" above or go to: www.piercecountywa.org/jobs
• If you have a question about this opportunity, please email the Recruitment Team at PCHRRecruit@piercecountywa.gov and specify the Job Number and Title.
• If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers.
• Individuals needing accommodation in the application, testing process or need this job announcement in an alternative format may call Human Resources at (253) 798-7480, at least two days prior to the need.

This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed. Applicants whose qualifications most closely correspond to the County's needs will be eligible for further consideration. Notification of application status normally occurs 2 to 3 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include assessments, phone screen, and interviews.

Pierce County is committed to fostering a Welcoming Workplace where employees are supported, respected, and able to thrive. We believe a strong public workforce is representative of the community it serves and that fair and just access to opportunity strengthens public service.

Guided by the County Executive’s Forward Together mission, Pierce County works to build communities that are safe, welcoming, and connected. This same commitment shapes how we recruit, develop, and retain our employees. County employees make a direct and visible impact in the lives of residents every day, and we invite you to join us in helping keep Pierce County a place people are proud to call home.