Procurement Administrator - Part Time 3 Days Per Week

Corporate Shared Finance

UGL is a leading engineering, construction and maintenance company with operations across a diverse range of industries to include power, renewables, energy, resources and rail. Our Corporate Finance team supports projects across the business to ensure purchasing and supplier processes run smoothly.

This permanent part time role can be based out of Mackay or Brisbane and is all about supporting the procure-to-pay process, raising purchase orders, managing requests, and keeping everything moving across a high-volume environment.

Why this role

• Flexible part-time role (3 days per week).

• Ongoing permanent opportunity with stability and flexibility.

• Supportive collaborative team of 5.

• Large diverse business.

About the role

This is a hands-on, fast-paced role where you’ll be supporting the team with day-to-day purchasing activities, primarily focused on raising purchase orders from requisitions.Your day will typically start by reviewing incoming requests from project teams, creating purchase orders in SAP, sending them to vendors and following them through to approval

There’s a high volume of work and a lot of data entry, but also plenty of interaction with internal teams to make sure requests are clear and processed correctly. You’ll be working across a mix of systems (including SAP and Excel), with a new process and system currently being implemented. The team supports each other closely, including covering leave when needed, so there’s flexibility to pick up additional hours from time to time.

Key responsibilities

• Create and manage purchase orders from requisitions across multiple systems (SAP, Excel and email-based requests).

• Administer the procure-to-pay cycle, ensuring POs are accurate, approved and issued to vendors.

• Liaise with project teams to clarify requests and provide updates on purchasing status.

• Follow up approvals and ensure contracts, quotes and required documentation are in place.

• Support general purchasing queries, including helping teams source suppliers or goods where needed.

What we offer

• Flexible hybrid work environment.

• Access our OneRewards Discount Program.

• Discounted Medibank health insurance.

• Participate in our Wellness Program with AIA Vitality.

• Benefit from 16 weeks of paid primary parental leave.

• Complimentary salary continuance insurance.

• Shape your career with an Individual Development Plan.

About you

• Experience in a purchasing/procurement admin support role

• Comfortable working with Excel and handling large volumes of data entry.

• Strong attention to detail, able to pick up errors and inconsistencies.

• Good communication skills and ability to work closely with project teams

• Reliable, organised and happy to roll up your sleeves in a busy team environment.

About Us

UGL is a respected of end-to-end engineering, construction, operation and maintenance services within various sectors including rail, transport, communications, oil and gas, power, renewables, resources, water and defence. We partner with some of the world’s largest blue-chip companies, government agencies, private enterprises, and public institutions. As a member of the CIMIC Group of companies, we value diversity in our team’s backgrounds, ideas, work styles.

We are an Equal Opportunity Employer and strongly encourage applications from people with disabilities, Aboriginal & Torres Strait Islander people, mature aged workers and individuals from culturally diverse backgrounds.

Please note that relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check and for you to complete a medical questionnaire.

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