Key Responsibilities

1. Procurement & Inventory Management (Core Focus)

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  Lead the procurement of office essentials including diesel, stationery, PPEs, branded materials, consumables, and other operational supplies.
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  Source and engage vendors to ensure cost-effective and timely procurement of goods and services.
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  Maintain and manage approved supplier relationships to ensure quality and consistency of supply.
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  Monitor stock levels closely and ensure timely replenishment to prevent shortages or operational disruptions.
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  Maintain accurate inventory records and ensure proper documentation of all purchases and usage.
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  Conduct regular stock audits, reconciliation, and reporting of procurement activities.

2. Office Operations & Facility Management

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  Ensure smooth day-to-day administrative operations.
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  Oversee maintenance of office infrastructure and facilities (AC systems, CCTV, fire extinguishers, generators, etc.).
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  Coordinate timely servicing and repair of office equipment and gadgets.
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  Monitor diesel consumption and ensure uninterrupted supply for business operations.
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  Maintain a clean, safe, and organized office environment.

3. Administrative Support Services

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  Process and issue employee ID cards and branded materials promptly.
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  Maintain proper documentation and filing systems (physical and electronic).
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  Track and record distribution of office supplies and consumables.
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  Support audit processes by ensuring compliance and proper documentation.

4. Compliance & Control

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  Ensure adherence to company procurement and administrative policies.
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  Maintain 100% accuracy in records and inventory documentation.
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  Ensure zero regulatory infractions in administrative and procurement processes.
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  Support cost control and efficiency initiatives within the department.

5. Other Duties

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  Carry out any other duties as assigned by the Line Manager.

Requirements

Requirements

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  Minimum of OND in Business Administration or a related discipline
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  Bachelor’s degree is an added advantage
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  1–2 years’ experience in an administrative role is preferred

Key Competencies

Technical Competencies

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  Inventory and stock management
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  Procurement processes
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  Basic facility management knowledge
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  Record keeping and documentation

Behavioral Competencies

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  High attention to detail
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  Strong organizational and time management skills
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  Resourcefulness and problem-solving ability
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  Strong interpersonal and communication skills
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  Negotiation skills
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  Stakeholder management
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  Collaborative and supportive working style
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  Integrity and accountability

Benefits

Benefits