Purpose of the Role

To ensure the smooth, accurate, and compliant handling of
administrative, procurement, and financial support processes across stores,
Distribution Centre (DC), and Head Office.

Insurance Administration

·
Handle and process insurance claims and incident
reports.

·
Liaise with all relevant parties regarding
insurance-related matters.

·
Compile and submit weekly insurance reports
every Monday.

Procurement & Purchasing

·
Obtain quotations and place orders for stores,
DC, and Head Office requirements (e.g., labels, pallet wrap, boxes, stationery,
and related operational items).

·
Issue purchase orders accurately and timeously.

·
Complete and submit new credit application
forms.

·
Pack and distribute store stationery.

·
Maintain current store stationery requirements
by monitoring OPUS and compiling allocation reports for submission to DC.

Financial & Accounts Administration

·
Load payments and provide proof of payments
where required.

·
Process daily COD payments, budgets, and
month-end payments.

·
Prepare and process approximately 20 monthly
creditor reconciliations.

·
Raise invoices for tiling allowances and follow
up on payments from landlords.

·
Conduct 3-month reasonability checks on billing
for credit card machines.

·
Assist with bank guarantees administration.

Store Support Administration

·
Open new stores on Pastel and create the
required GL codes according to company requirements.

·
Attend weekly new store meetings every Thursday.

·
Coordinate store closure cancellations,
including credit card machines, insurance, security, and related services.

·
Order and cancel credit card machines, while
handling related queries and faults.

General Administration

·
Perform ad hoc administrative and
finance-related tasks as requested by the Accountants or Finance Manager.

·
Ensure compliance with company policies,
procedures, and operational standards.

Requirements

Minimum Requirements

Qualifications

• 
  Grade
  12 / Matric (essential)

• 
  Minimum
  2 years’ experience in administration and procurement.
• 
  Exposure
  to accounts payable or finance administration will be advantageous.

• 
  Strong
  attention to detail
• 
  Excellent
  organisational and administrative skills
• 
  Accountability
  and ownership
• 
  Team
  player with good interpersonal skills
• 
  Reasonable
  knowledge of accounts payable processes
• 
  High
  level of integrity
• 
  Reliable
  and consistent work ethic
• 
  Flexible
  and adaptable in a fast-paced environment