Job Description

The Procure-to-Pay Specialist is responsible for executing daily operational activities related to invoice processing, purchase order creation, document indexing, batching, and vendor-related transactions in an accurate, timely, and efficient manner.

The role ensures compliance with P2P policies, supports seamless invoice-to-payment processes, and contributes to high-quality service delivery for assigned business units.

The position ensures accuracy, completeness, and timeliness of all assigned accounts payable activities for supported business units.

Invoice Processing (IP)

· Scan, index, and batch invoices into the system, ensuring accuracy in key fields (invoice number, vendor ID, invoice amount).

· Perform data entry and validation of invoice information.

· Maintain orderly filing and record‑keeping of documents for audit and reference.

· Support timely submission of invoices for matching and payment processing.

Purchase Order (PO)

· Create Purchase Orders (PO) based on approved requests and supporting documents.

· Ensure timely grouping of IFS jobs and submission to Accounts Payable for processing.

· Monitor and help resolve Open PO items and daily problem logs by coordinating with Operations, Customer Service, and Finance.

· Send reminders to process owners for pending PO approvals before period closing.

· Raise VMA, PHC, or Credit Memos following the established P2P Operating Manual (POM).

Employee Expense & Reimbursement (EER)

· Audit and process employee expense submissions in Concur in accordance with Global Admin Procedures and Policies (GAPP).

· Process manual travel expense reports for countries not using Concur, using Walker and SAP.

· Handle related tasks such as History Correction Forms, manual cheque postings, and payment notifications to employees or AMEX.

· Review and process U.S. P‑Card transactions for proper documentation.

· Ensure compliance with policies, SLAs, and KPIs.

· Support troubleshooting, testing, and resolution of EER‑related issues.

· Contribute to process improvements and assist with documentation requests for internal and external audits.

• Bachelor’s degree in accountancy, Finance, or related field.

• CPA, ACCA, or related professional certification (advantage but not required).

• Minimum 3–5 years of experience in Procure to Pay, Invoice Processing, Purchase Order.

• Experience in a Global Finance Shared Services environment or logistics industry is preferred.

• Solid working knowledge of IFRS and relevant local accounting/tax requirements.

• Strong analytical skills, high attention to detail, and ability to work under pressure and tight deadlines.

• Excellent communication skills (written and verbal) with ability to coordinate with global stakeholders.

• Proficient in Microsoft Office; advanced Excel skills preferred.

• Experience using SAP or other ERP platforms.