Job Description

The Unit Clerk is responsible for secretarial support on the patient care unit, to include data retrieval and compilation, record keeping, communication, and coordination of hospital services.

JOB REQUIREMENTS

Minimum Education

• High school diploma or equivalent.
• CPR required.

Minimum Work Experience

• Previous clerical and computer experience preferred.

Required Skills

• Ability to follow directions and to perform work independently according to department

standards.

• Must be emotionally mature and able to prioritize tasks.
• Strong communication skills.
• Must be able to work in an environment of high stress an assist in the care of the serious to critically ill patients.

FUNCTIONAL DEMANDS

Physical Requirements

Sitting - =>32%

Walking - 1-15%

Standing - 1-15%

Bending/Squatting - 1-15%

Climbing/Kneeling - 1-15%

Twisting - 16-31%

Visual and Hearing Requirements

Must be able to see with corrective eyewear if needed.

Must be able to hear clearly with assistance if needed.

Color vision ability required.

Physical/Environmental Requirements

Lifting - 0 -50 lbs, 50 or more with assistance

Carrying - 0- 50 lbs, 50 or more with assistance

Pulling - Up to 100 lbs

Pushing - Up to 100 lbs

LEADERSHIP CAPABILITIES

Mission, Service and Values

Supports the hospital Mission, Service, and Values

ESSENTIAL FUNCTIONS

• Answers telephone, call system, and communicates with staff and visitors in a professional manner and routes information received to the appropriate personnel.
• Completes paperwork for the admission, transfer, and discharge of patients in a timely manner.
• Transcribes physician's orders accurately and in a timely manner including the MAR, and computer entry.
• Notifies assigned nurse of new orders, including stat medications or interventions when needed.
• Demonstrates ability to process orders during computer down time.
• Maintains the medical record appropriately stocked with necessary blank forms. Ensures that all forms are accurately identified with patient ID labels.
• Thins medical records as needed. Disassembles records of discharged, transferred patients and forwards to medical record dept. in a timely manner.
• Places necessary forms on chart for planned procedures such as permits check lists, etc., ensuring proper identification labeling.
• Coordinates scheduled diagnostic with staff and various departments.
• Communicates information regarding specific patient information clearly with necessary staff.
• Demonstrates working knowledge of governing regulations such as HIPAA, OSHA, and JC.
• Recognizes and responds to priorities in patient care.
• Puts up stock order for the unit.
• Delivers specimens to appropriate department, after confirming labeling and placing collection information in order entry, in a timely manner.
• Monitors unit for innovative ways to improve information gathering, improve patient care, etc. and communicates ideas with area supervisors.
• Ensures that stock room and nutrition room are kept straight and orderly.

NONESSENTIAL FUNCTIONS

• Completes HealthStream as assigned.
• Attends and completes unit competency programs annually.
• Participates in at least 75% of staff or ward clerk staff meetings annually.
• Floats to other units as assigned.
• Other duties as assigned