Job Description

This role supports the founder and CEO of one of the most ambitious tech companies in the world, an operator known for tackling high-stakes, high-complexity problems at global scale. A former elite competitor turned entrepreneur, the principal has built and exited multiple ventures across tech, crypto, and AI. Based in Vancouver, he lives at the intersection of precision and pace: running a fast-moving company, traveling internationally, and raising three young children in a health-focused, high-performance household. The environment is intense but intentional – designed for velocity, clarity, and zero drag. The right assistant will not only keep up, but bring leverage, speed, and discretion to every corner of life and work. If you're energized by the idea of making the complex feel seamless and the impossible feel routine, this is your platform.
Hours:- 8am-6pm, Monday to Friday, with flexibility to be responsive beyond office hours Location:- Principal's office in downtown Vancouver, Canada Salary:- Compensation is in the top 1–5% of global Assistant market (base + performance bonus) Start Date:- ASAP Interviewing:- ASAP
What Sets You Apart You’re someone who:

• Has achieved excellence in a domain, any domain – someone who has done the hard thing and got good at it and is likely to repeat that success in new contexts.
• Operates with kind curiosity intellectually alive, behaviourally attuned, and endlessly resourceful.
• Understands the interconnectedness of knowledge and behaviour – whether through literature, history, systems, or logistics – and uses that lens to anticipate needs before they’re spoken.
• Thinks rigorously and acts fast. You make decisions the principal would make on the Margins – and then execute faster than he could himself.

This is a role for someone who sees behind the curtain, not just manages what’s in front.
North-Star Outcomes (first 90 days) Inbox Zero: ≤ 5 actionable emails by 8pm daily Calendar: Zero double‑bookings; agendas prepped 24hr ahead Onboarding Wins: Successfully execute 2–3 complex personal or logistical tasks without rework Wellness Support: Smoothie, vitamins, and healthy lunch placed on desk within ±2 min weekday schedule
Key Responsibilities:

• Inbox & Calendar Ownership – rigorous triage, proactive follow-ups, agenda foresight
• Logistical & Personal Task Execution – from equipment sourcing to home installations, own the messy middle and deliver results
• Discreet Procurement – navigate constraints (timing, regulatory, availability) while staying reputation-safe
• Office & Wellness Support – ensure key daily routines and office flow run without friction
• Information Coordination – interface with key stakeholders (e.g., CIO) to handle document execution and digital workflows

What Makes You the One: Experience: 5+ years in a PA/EA role with high complexity, discretion, and autonomy Execution Stories: Past examples of solving time-bound, complex, or ambiguous problems with high quality outcomes Cognitive Range: Demonstrated ability to solve hard problems with rigor, creativity, and taste Skills: Elite organisational systems, Google Workspace, Notion, luxury travel planning, excellent written & spoken English (French a plus) Traits: Creative fix‑it brain, anticipatory, unflappable, obsessive about speed & quality, ironclad discretion Availability: On-site in Downtown Vancouver, Monday–Friday from 8am to 6pm. High responsiveness outside those hours (including evenings and weekends) is expected and valued, especially when urgent needs arise. That said, we understand that longevity requires sustainability. This role is intense but not impractical: we respect boundaries, make space for recovery, and reward extraordinary commitment with commensurate trust, flexibility, and recognition
Compensation Compensation is in the top 1–5% of global assistant market (base + performance bonus) Extended health, paid vacation, professional-development stipend Deep trust, autonomy, and real appreciation for your excellence
Interview Process 15‑min Screening Call – culture & availability fit. Lightning Challenge (24 h) – Solve a logistical or operational challenge and explain your approach Deep‑Dive Interview – Walk us through past “impossible” wins, meet the family. Paid Trial Week – real tasks, real pace, real stakes
PLEASE NOTE

We receive a considerable amount of applications for every position and there is tough competition in the employment market. In order to process your application as efficiently as possible, please note the following requests to aide your application:

• Detail your relevant experience in a Cover Letter and include this on an up to date CV
• Quote your required salary
• Confirm your availability for interview and when you could start a new role
• If you can forward references to us, these can only strengthen your application

The more information you can provide, the better we can demonstrate to the client that you are exactly what they are looking for and send your CV on quickly.

Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.