Job Description

The Price Book Administrator is responsible for maintaining the accuracy of the retail and food service price book, interfacing with the various departments and organizations that provide information for the system. This role ensures all pricing and item data is current and accurate to maximize product profitability and sales, provides timely and professional support to store teams, and manages data exchange and reporting with vendors and other industry partners.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Responsibilities:

• Ensures integrity of the corporate price book by working with Marketing team and Vendors to establish and maintain the flow of item level retail and cost information
• Ensures data integrity of information entered into the price book to be accurate, complete and properly formatted
• Assists Category Managers in analyzing pricing, margin performance, and item-level profitability to support company margin objectives.
• Exercise independent judgment in resolving complex pricing, cost, promotion, and data integrity issues, escalating only matters outside established authority levels.
• Evaluate price book trends and business impacts, making recommendations to leadership regarding process improvements, pricing controls, and operational efficiencies.
• Responsible for maintaining all Items, Standard Retails, Cost, Promotional Retails and Mix-Match Promotions in a PDI software environment
• Responsible for setup and maintenance of PDI Enterprise food service price book utilizing recipe items and recipes, and working with IT to ensure accurate function of recipes on POS systems
• Work with Category Managers and Vendors to ensure vendor information is received in a timely basis and standard format
• Analyzes invoice exceptions, making changes and notifications as needed
• Communicates data requirements to vendors
• Manages EDI and manual vendor invoice and price book imports, independently diagnosing and resolving data integrity issues to ensure accurate and timely processing
• Analyze vendor pricing, product costs, and margin performance and provide recommendations to Category Managers to support profitability objectives.
• Oversee naming conventions based on the needs of the Marketing departments, and POS attributes such as taxability, EBT eligibility, etc.
• Responsible for managing the PDI Market-Link software to provide weekly reports to industry partners in the required formats, ensuring accurate program configuration and responding to requests from partners for clarification
• Supports a Marketing Rebate program in PDI Enterprise by maintaining accurate manufacturers, brands and VIN cost attributes on items
• Provides reports for supplier and industry partners
• Works closely with Accounting and Information Technology representatives to ensure data integrity
• Provides support to the stores for issues such as non-scanning items, incorrect retails or promotional issues, and makes any necessary corrections or passes the information along to the appropriate staff, ensuring the issues are resolved quickly and communicated to the stores
• Maintains guidelines by writing and updating standard operating policies and procedures
• Recommends enhancements to price book and identifies potential improvements or changes
• Maintains productive working relationship with store operational teams and vendors

Knowledge, Skills, and Abilities:

• Judgment, initiative, and the ability to deal with complex relationships and ideas, and the confidence to make timely and informed decisions
• Excellent written and oral communication skills
• Attention to details, a keen sense of urgency, ability to refine the price book procedures
• Have general understanding of accounting processes and procedures
• Creative problem-solving abilities in leadership roles
• Interpersonal skills which relate well to a diverse workforce

EDUCATION AND REQUIREMENTS

Required:

• Requires 3 years’ experience in the retail industry in price book, merchandising, operations or related field
• Must be computer literate in a Windows environment with Outlook, Word and must have strong Excel knowledge

Preferred:

• Experience with PDI Enterprise, PDI Market-Link
• Bachelor’s degree in business or retail management experience desired
• Management experience desired

PHYSICAL REQUIREMENTS

• Prolonged periods sitting/standing at a desk and working on a computer
• Must be able to lift up to 15 pounds at times