Job Description

Scope & Duties

1. To actively promote the best Health and Safety practices from conception to completion of all projects.
2. To assist in the smooth and coordinated running of the Pre construction team to ensure all documentation is managed both inward and outwardly in a professional consistent manor.
3. Ensure that all tenders Documents and Files are managed. To include but not be limited to:
4. Creating tender files on SharePoint, sharing links and addendums whilst ensuring an original tender received is recorded
5. Assist the team in dissemination of all tender information to the relevant parties
6. Sending out diary invites for key tender dates
7. Prepare and complete responses to standard pre-qualification questionnaires, tender portal questionnaires and other general pre-qualification documents, as required.
8. Ensure that case studies and project team CVs used in submissions and presentations are relevant to the proposed scheme and clearly demonstrate the team’s suitability and experience.
9. Support the business and register East West Connect / Compass on any potential relevant opportunity procurement / client portals / websites targeted by the business. Continually review and monitor all portals and tender websites for opportunities and tender addendum / update information. Report any new suitable opportunities to the business.
10. To support the head of sales and estimating to ensure that the tender process is efficiently managed and all parties deliver in line with agreed working programme
11. Support the team to ensure that all tender submissions or presentation documents are clearly written to fit the clients’ requirements and audience, include EWC win strategy, answer the specific question, fit any specific page or word count, include innovative and interesting ways of providing information and ensuring that the final document reads as if by EWC
12. Assist, if necessary, the Marketing Assistant and project/maintenance team with the tender response graphics and ensure that graphics are included where required and all written answers and documents are submitted on a consistent in template
13. Support the sales team to ensure KPI’s with clients and professional team are organised and ensure that the completed KPI survey is circulated to the Board and senior management team.
14. Capture submission responses in a library for future reference and so lessons learnt from recent tenders and projects are used to improve futures works.
15. Support the finalisation of tender submittal documentation and ensure that all tenders are uploaded to portal / submitted on-time.
16. Support all sales and marketing functions and general company events.
17. Support preconstruction department.
18. Implement and comply EWC policies, procedures, as generally set down by the ISO system of work, including business management systems, HR, IT, health and safety, environmental, communications and branding.
19. To implement and where lacking develop and comply with EWC policies and procedures including quality, health and safety and environmental, supply chain management, business management system and sales and marketing.
20. To manage and implement procedures covering H&S to achieve the high standards required within the correct timeframe.
21. To implement all works set out within the scope part of this document.
22. To general assist in the smooth coordinated running of the site office and team to ensure all documentation is managed both inward and outwardly in a professional consistent manor.

KNOWLEDGE

1. Have good interpersonal skills, including presentation and communication, in particular able in the use of the English language for verbal and written Communication.
2. Management skills to produce and manage preconstruction documentation, presentations and tenders.
3. Strong written and verbal communications skills.
4. High level of IT skills across all presentation, web, modelling and documentation software’s.
5. Knowledge of general office and document management and a Structured and organised approach to document control.
6. Flexible attitude with good time management.
7. Knowledge of the EWC employee’s handbook, EWC policies and processes and EWC ISO system of works.
8. Knowledge of EWC and our values and services.

Essential

1. Evidence of continued professional development in pre-construction, estimating, or project coordination
2. In-depth understanding of pre-construction processes and tender management from inception to submission
3. Awareness of GDPR and confidentiality practices in managing client and project data
4. Strong written and verbal communications skills.

Desirable

1. Understanding of CRM tools and tender portals such as Procore, Builder’s Profile, or similar
2. Familiarity with project-specific marketing materials, event coordination and business development functions

SKILLS

1. Management skills to manage preconstruction works.
2. Good Telephone manner
3. IT including spread-sheet software, word and presentation software, programming software and general software.
4. Presentation and communication, in particular able in the use of the English language for verbal and written communication.
5. Structured and organised approach to document control.

OTHER

1. The ability to travel to a range of sites.
2. Appreciation that there might be out of hours working, agreed in advance.
3. To attend all sales meetings and record minutes.
4. To attend appraisal meetings as required.
5. To attend company staff meetings.
6. To attend company H&S meetings and record minutes.
7. To attend team meetings and any other meetings as required