Job Description

Hours of Work :

40

Days Of Week :

Mon-Fri

Work Shift :

Job Description :

Your Job:

The Office Manager will supervise the daily operations of the facility to ensure a smooth, efficient operations process is carried out daily. You will work closely with Physicians to ensure that quality patient care is maintained.

Your Job Requirements:

• Associate's degree in health or business administration or at least 5 years' experience in a similar position within a physician’s office, hospital, clinic or other healthcare facility preferred.
• Affiliation with American Association of Professional Coders and completion of Professional Association Healthcare Office Manager training preferred
• Strong positive interpersonal skills; high degree of initiative, sense of organization and ability to identify and resolve problems.

Your Job Responsibilities:

• Coordinates physician office operations in conjunction with the physicians and practice management administrator, hires, supervises and evaluates staff per policy.
• Orients and trains new staff.
• Maintains all personnel records for the facility in cooperation with Human Resources.
• Prepares work schedules and ensures adequate staff coverage, monitors time off requests and resolves workload distribution issues.
• Totals all employee hours for submission to Human Resources, in a timely and accurate manner.
• Facilitates communications to address operational issues on a timely basis.
• Conducts regular periodic staff meetings to inform staff of changes in policies, discuss areas of concern, and to provide necessary in-service training.
• Records results of meetings.
• Identifies areas of conflict to physicians and/or Administrator and suggests resolutions.
• Implements and monitors compliance with office policies and procedures.
• Ensures OSHA and/or CLIA environmental control plan is maintained in the office, trains employees on the standards.
• Ensures all equipment is maintained per appropriate regulations.
• Assesses outside service and equipment needs with involved staff and physician; makes recommendations to Administrator.
• Responsible for ensuring all necessary office and medical supplies are maintained at a level adequate for efficient operations.
• Maintains inventory maintenance procedures and ensures orders are prepared as appropriate.
• Reviews monthly supply expenditures against budget and reports to Administrator.
• In cooperation with the Administrator, implements financial policies and monitors cash collections to ensure adherence to policy.
• Maintains strict cash control.
• Regularly reviews Explanation of Benefits (EOB) comparing billed charges to reimbursement to monitor pricing/coding activity.
• Ensures patient’s insurance benefits are verified to determine of coverage meets the standards as stated in the organization policy.
• Establishes payment arrangement procedures, per facility policy, when required by patient financial circumstances.
• Other duties as assigned

Methodist Medical Group is the North Texas physician organization affiliated with Methodist Health System. Our fast-growing network of providers includes more than 92 MMG ambulatory clinics, an urgent care clinic, and a virtual care service known as MethodistNOW. Our employees enjoy not only competitive salaries but also the outstanding benefits package of Methodist Health System, which includes medical, dental, and vision insurance; a matched retirement plan; an employee wellness program; and more. The opportunities for career growth are equally generous. Our affiliation means being part of an award-winning workplace:

• Newsweek’s America’s Most Admired Workplaces 2026
• Glassdoor’s Best-Led Companies 2025
• Fortune’s Best Workplaces in Health Care 2025
• Great Place to Work Certified 2026-2026
• Glassdoor’s Best Places to Work 2025
• TIME’s Best Companies for Future Leaders 2025
• Military Friendly – Gold Employer 2025
• Newsweek’s America’s Greatest Workplaces for Mental Well-Being 2025
• Becker’s Healthcare Top Places to Work in Healthcare 2025
• Newsweek’s Greatest Workplaces 2025