Job Description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Corporate Department as a Practice Group Assistant located in our New York City office.

We are seeking a detail-oriented and highly motivated professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.

This role will be based in our New York City office, on an in-office basis.

The Practice Group Assistant will work closely with attorneys and staff in connection with matters relating to billing functions as well as providing support on organizational, administrative and practice specific matters. The ideal candidate must have possess strong accounting and solid billing experience, and the ability to identify and resolve issues. Candidates must demonstrate professionalism, excellent communication skills, attention to detail, the ability to handle multiple priorities, and work in an organized and efficient manner.

• Assists with the billing process.

• Follows-up with attorney on status of active client matters.

• Monitors, collects and follows-up on and reviews of time entries in preparation for generating client invoices.

• Reviews prebills with billing attorneys for edits.

• Reviews invoices to ensure they follow billing guidelines and attach required supporting documentation.

• Responds to billing inquiries.

• Handles and assists with the administrative tasks associated with opening new matters in workflow.

• Handles and assists with the preparation of engagement letters.

• Reviews client matters with attorneys prior to requesting them to be closed by the firm’s Accounting / Finance department.

• Ensures accurate and timely completion of assigned tasks.

• Undertakes special projects and ad hoc reports as needed and/or requested.

• Assists with practice department activities and project work assignments as needed

• Performs additional duties and responsibilities as assigned

Qualifications

Skills & Competencies

• Strong problem-solving skills; takes initiative and uses good judgment

• Excellent follow-up skills and attention to detail

• Ability to establish and maintain effective working relationships across all levels of the organization

• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation

• Ability to work independently as well as collaboratively within a team

• Comfort with demanding deadlines and flexibility to work overtime as required

• Outstanding organizational and time management skills

• Commitment to providing outstanding client service and meeting high-quality standards

• Ability to handle confidential, sensitive, and proprietary information discreetly

Education & Prior Experience

• Bachelor’s Degree or equivalent experience in Accounting or Finance.

• Minimum 4+ years of experience assisting with the billing process in law firm required.

Technology

• Proficiency with Windows-based software and Microsoft Office Suite applications, including Word, PowerPoint, Excel, and Outlook

• Exceptional computer skills and ability to learn new software applications quickly

• Understanding of AI capabilities, limitations, and responsible use in a professional environment.

• Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.

The expected pay range for this position is:

$33.73 - $37.32 per hour

Salary will be determined based upon education, experience, job related factors permitted by law, internal equity, and market data, including geographic pay differentials in locations where market pay differs from the national average. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.