Job Description

• Join a top-tier Australian law firm
• Provide direct and high-level support to a Partner and their team within our Construction Practice
• Collaborate and contribute to a successful and impactful team

The role

An exceptional opportunity awaits a Practice Administrator interested in joining a top-tier Australian law firm. As an integral part of the team, this role involves providing support to the Partner and a team of legal practitioners, with a specific focus on supporting and managing high-level administrative responsibilities.

Key responsibilities

• Provide high-level secretarial and administrative support for a Partner and team of practitioners within our Construction Practice
• High-level diary management with an emphasis on organising client meetings, including a proactive approach to reorganising commitments on a needs basis

• Manage general accounts, monthly billing, client reporting, and expenses with a keen eye for detail
• File management and handling, including the opening and closing of files and matters
• Managing incoming correspondence, emails and internal and external requests, as well as providing a proactive and efficient approach to producing correspondence without direction
• Undertaking conflict searches on firm data base, preparing conflict emails
• Reviewing third party invoices and preparing client Work Orders
• Work as part of a cohesive team of Practice Administrators supporting the wider Construction team and be willing to step in and assist other Construction team members during busy periods

Skills & Experience

To excel in this role, we are seeking a candidate with;

• Previous experience in an administrative and/or secretarial role, ideally in the legal sector
• Highly organised with meticulous attention to detail

• Strong multitasking and prioritization skills, especially in high-pressure situations
• A flexible and proactive approach with a demonstrable drive to contribute to the business's profound success
• The ability to build and nurture positive relationships with colleagues and clients
• Advanced technical skills (Outlook, Word, Excel, and PowerPoint)
• Professionalism in communicating / organising meetings with high-level internal and external stakeholders
• Proficiency in billing processes, with previous experience using Aderant Expert software desirable

How to Apply?

We prefer to work directly with candidates, if you are interested in this role, please click the ‘Apply’ button or contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role.

Consultant Contact Details

Jennifer Sanderson, (07) 3292 7331

Accessibility and Inclusion

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to recruitmentsupport@claytonutz.com

For more information on Clayton Utz, please visit www.claytonutz.com or follow us on LinkedIn here

Agency submissions

Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee.