Job Description

The role

We have an exciting opportunity for an experienced legal secretary to join a market leading Disputes team in Sydney as a Practice Administrator (PA) on a full-time, permanent basis.

In this pivotal role, you will provide high quality administrative and secretarial support to Partners and the broader team of lawyers who work with the Partners. The team is highly regarded in the market and has an excellent reputation. We promote a friendly and positive team culture, offer a flexible and rewarding work environment, and encourage face to face team collaboration.

Key responsibilities

In this varied role, you will be responsible for:

• Working closely with a team of partners and lawyers to support with general admin, client management, the management of systems, timesheets and other ad hoc tasks to deliver exceptional service to our clients.
• General accounts, reporting and monthly billing including client liaison.
• Coordinating with clients, counsel, consultants and internal CU teams.
• Preparation of presentations, documents and similar.
• File and matter management, including conflict checking, matter opening and closing.
• Actively managing telephones, email, electronic diaries and voicemail for the Partners and team members.
• Organising meetings and travel.
• Supporting our Clients and Markets team with events coordination and general business development initiatives.

Skills & Experience

To be successful in this role, you will have:

• Minimum 5 years’ experience in a legal secretarial role supporting Partners or C-level executives.
• Ability to show initiative and take responsibility for daily management tasks.
• A positive, friendly, solutions and team-focused mindset.
• Excellent written and verbal communication skills.
• A flexible and collaborative approach to working with different stakeholders and their unique styles.
• An organised, efficient approach to administrative tasks with the ability to effectively prioritise to meet deadlines.
• Experience with billing processes, including using Aderant / CMS or similar financial software.
• Intermediate level skills with Microsoft Office (Word, Excel, PowerPoint, Outlook).

#LI-AS

How to Apply?

We prefer to work directly with candidates, if you are interested in this role, please click the ‘Apply’ button or contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role.

Consultant Contact Details

Alexandra Smith, (02) 9353 4446

Accessibility and Inclusion

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to recruitmentsupport@claytonutz.com

For more information on Clayton Utz, please visit www.claytonutz.com or follow us on LinkedIn here

Agency submissions

Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee.