Job Description

WOROOD is looking for a highly organized and hands-on PR & Marketing Operations Coordinator to support the execution of marketing campaigns, productions, PR activities, and brand events.

The role requires someone who can coordinate suppliers, manage purchases, supervise production requirements, and ensure smooth on-ground execution from planning to completion.

Key responsibility

• Coordinate the operational execution of marketing campaigns, PR activities, launches, shoots, activations, and events.
• Source, evaluate, and coordinate with suppliers, production houses, printers, venues, caterers, couriers, and other external partners.
• Request quotations, compare supplier offers, negotiate prices, and support supplier selection.
• Prepare purchase requests and follow up on approvals, payments, invoices, and delivery timelines.
• Manage the production of marketing materials, including packaging, invitations, gifting items, displays, printed materials, uniforms, and event branding.
• Ensure all produced materials meet the approved quality, design, quantity, and delivery requirements.
• Coordinate influencer and PR gifting, including packaging, recipient lists, dispatching, tracking, and delivery confirmation.
• Support guest-list preparation, invitations, RSVPs, and influencer or media coordination.
• Conduct site visits and coordinate venue, setup, logistics, and technical requirements.
• Supervise suppliers and production teams during setup, event days, and dismantling.
• Manage on-ground event operations and ensure all activities run according to the approved plan and timeline.
• Create operational checklists, production schedules, contact sheets, and event run sheets.
• Track marketing materials, event supplies, samples, gifts, and other purchased items.
• Handle last-minute operational requirements and resolve on-ground issues efficiently.
• Coordinate internally with the Marketing, PR, Creative, Social Media, Retail, Finance, and Customer Care teams.
• Maintain an updated supplier database, including services, quotations, performance, and payment status.
• Prepare post-event and post-production reports, including costs, supplier performance, challenges, and recommendations.
• Bachelor's degree in Marketing, Public Relations, Business Administration, Event Management, or a related field.
• 2–4 years of experience in marketing operations, PR coordination, event management, production, or a similar role.
• Agency Experience is a must
• Previous experience dealing with suppliers, quotations, purchasing, and production follow-up.
• Strong experience in on-ground event execution and supplier supervision.
• Excellent organization, communication, negotiation, and problem-solving skills.
• Ability to manage several tasks, suppliers, and deadlines simultaneously.
• Strong attention to detail and quality control.
• Good command of written and spoken Arabic and English.
• Proficiency in Microsoft Office or Google Workspace.
• Flexibility to work outside regular working hours during events, launches, and productions.
• A background in fashion, luxury, retail, beauty, or lifestyle brands is preferred.
• Marketing operations
• Event management
• Production coordination
• Supplier management
• Purchasing and procurement follow-up
• Negotiation and cost comparison
• PR and influencer coordination
• Logistics and inventory tracking
• Quality control
• Crisis and on-ground problem-solving