Job Description
As a Portfolio Administrator, you will be responsible for supporting the planning, coordination, and administration of capital projects for the Saint John Refinery. Your goal will be to ensure seamless project administration by facilitating communication across teams, maintaining accurate documentation, and upholding governance standards throughout the project lifecycle. Your success will be demonstrated through effective coordination of project activities, timely reporting, and the consistent delivery of organized, compliant, and well-supported capital project processes.
If you are interested in this exciting opportunity with Irving Oil, please apply by July 17, 2026
What We Offer:
- Work Environment – Work onsite at our East Saint John location with access to our fitness facility
- Competitive Compensation – Including an annual bonus plan, pension plan, and parking allowance
- Flexible Benefits Plan – In effect from day one and offers three levels of coverage to select from to meet your unique, personal needs
- Paid Vacation – Plus an annual option to purchase additional vacation, too
- Wellness Support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program
- Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities and a donation matching program
Your Responsibilities:
- Coordinate and monitor multiple capital projects from initiation through close-out
- Manage the end-to-end development, circulation, and tracking of approval packages
- Provide daily operational support for project setup, reporting, and stakeholder coordination
- Act as the administrator for the Saint John Refinery Capital Portfolio application
- Prepare regular status reports and scorecards on project and program performance for stakeholders
- Lead new and ongoing user training for the Saint John Capital Portfolio application
- Support the development of the Refining multi-year capital plan by ensuring reports are distributed in a timely manner
- Develop scorecards and update active plan for Refining multi-year capital plan to align to the Saint John Refinery Capital Portfolio application
- Maintain audit-ready documentation for financial and operational reviews including project files and approval change logs
- Work on Projects/assignments of limited scope and complexity with general guidance and independently resolve various routine problems
- Other ad hoc duties as required including small scope assignments
Your Skills:
- Proficiency in Microsoft Office Suite, specifically Excel and PowerPoint
- Understand lifecycle project management and capital portfolio/project planning
- Experience tracking capital budgets, expenditures, and financial reporting
- Ability to analyze data, identify variances, and support forecasting and funding decisions
- Experience supporting multiple projects simultaneously in a structured program environment
- Knowledge of project management principles (scope, schedule, cost, risk)
- Ability to maintain project documentation, schedules, and performance metrics
- Strong written and verbal communication skills for preparing reports and coordinating with stakeholders
Your Experience:
- Completion of an undergraduate degree in business or engineering
- Minimum 5 years of progressive experience in a finance or project management role or suitable combination of both
Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’screated when our people from different backgrounds, identities, cultures and experiences share their unique perspectives.Diversity is key to our success and inclusion is everyone’s responsibility.
Job Requirements - Work Experience
Administration
Job Requirements - Education
Undergraduate: Business Administration
