Job Description

Posting number: FY2627-00157

Department: Support Bureau

Division: Records

Job classification: POLICE RECORDS SPECIALIST SR

Posting type: Open

Categories: Clerical & Data Entry, Law Enforcement

The Police Records Specialist Senior serves as the Records Unit’s primary training lead and quality control checkpoint. Distinguished by elevated responsibility, this role performs complex, high-liability tasks, provides direct support to supervisors and acts as a lead in their absence. Senior Specialists are expected to demonstrate leadership, serve as a resource to peers, lead by example in ensuring accuracy, compliance and integrity across all records operations.

Please Note:

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Examples of duties

Education and Experience:

• A high school diploma or General Educational Development (GED)equivalent.
• At least one year of experience as a Records Specialist.

Licensing, Certifications and Other Requirement

• Obtain and maintain Level A Arizona Criminal Justice Information System (ACJIS) certification. Requires successful completion of Interstate Identification Index (III) background investigation. Training is provided on duty and certification testing is completed within first six months of hire.
• Must obtain and maintain notary status after appointment to the position.
• Every person employed by the City of Scottsdale shall reside in the State of Arizona during his or her active employment by the City, regardless of whether the employee is approved to remote work.

Qualifications

Performs duties and responsibilities commensurate with assigned functional area which may include, but are not limited to, any combination of the following:

• Performs all tasks of the Records Specialist.
• Provides quality control police department documents and other work product submitted by sworn officers, detectives and supervisors for validity, accuracy and completeness. Initiates and/or finalizes corrections to errant documents.
• Performs as the primary trainer for all new employees within the Records Section.
• Provides quality control examination and audit of work performed by Records Specialists – high emphasis on accuracy and completeness.
• Applies legal protocols and technical expertise in the preparation, redaction, release and audit of all body worn camera recordings to include both video and audio characteristics.
• Ensures final disposition and public/governmental records requests are thoroughly investigated and prepared prior to submission to the county prosecutor’s office within court defined deadlines.
• Works with Records Supervisors and other department leaders to develop process improvements maximizing unit efficiency.

Supplemental information

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position or that an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• Shift work, including evenings, days, nights, weekends, and holidays.
• Most work is performed in a City office environment.
• Reach, bend and stoop.
• Sit for extended periods, focusing on and taking corrective action on technical, written or audio/visual materials.
• Sustained concentration while performing technical manipulations.
• Lift and carry materials weighing up to 30 pounds.
• Operate a variety of standard office equipment including a desktop or laptop computer, audio headset, telephone, calculator, copy, scanner and fax machines requiring continuous and repetitive arm, hand and eye movement.

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Benefits Highlights:

The City of Scottsdale offers a comprehensive benefits package including:

• 12 Paid Holidays, which includes 1 Floating Holiday
• Vacation Accrual; starts at 10.3 hours/month
• Sick Leave Accrual; 8 hours/month
• Medical (which includes behavioral health coverage), Dental and Vision Benefits
• City Paid Basic Life Insurance (equal to one times employee annual salary); option of Supplemental Life Insurance
• Tuition Reimbursement; $2,500/year
• Participation in the Arizona State Retirement System (ASRS) Defined benefit plan with mandatory employer and employee contributions currently at 12% which includes a Long-Term Disability benefit
• Supplemental Retirement Plans through Nationwide; 457
• Pet Insurance
• Bilingual pay compensation

Please visit the Human Resources and Benefits Information page for more information.

Selection Process:

The application and supplemental questions are an integral part of the selection process and must be completed in full in order for you to be considered as a candidate. Please complete each section and answer all questions as thoroughly as possible. DO NOT state “See Resume” in lieu of answering. Unanswered questions, incomplete responses, omissions, or partial information may result in disqualification from the selection process.

Applicants whose education, training and experience most closely meet the needs of the position may be invited to participate in a selection process that may include a panel interview. Successful candidates will receive a post-offer, pre-employment background screening that may include:

• Fingerprinting search of the national FBI Database
• Criminal Background screening
• Drug Screen

The timeframe for reapplication with the Police Department varies based on the position and the needs of the organization.

The City of Scottsdale reserves the right to change this process at any time, potentially without advance notice.

PLEASE NOTE: Years of experience are based on a work schedule of 2,080 hours per year for full-time positions and 1,040 hours per year for part-time positions, and while work experience may substitute for education on a year-for-year basis, depending upon the job classification, education may not be substituted for work experience.

EQUAL EMPLOYMENT OPPORTUNITY It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.

When advised reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation. Persons with a disability may request a reasonable accommodation by contacting HR at (480) 312-2491. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation. For TTY users, the Arizona Relay Service (1-800-367-8939) may contact HR Receptionist at (480) 312-2491.

This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.