Job Description

PMO Support (DORA Programme)

About the Offer

We are currently looking for a PMO Support specialist to join the team of our client from the banking industry. For this role, Optiveum is the recruitment and contracting party, which means you will sign the cooperation agreement directly with us.

You will support the DORA PMO in running an effective programme governance and delivery function: coordinating programme activities, producing high-quality reporting, facilitating PMO meetings, maintaining risk-management routines, and proactively making sure that actions, dependencies and deadlines are followed up.

Key Details:

• Rate: up to 60 PLN/h (B2B)
• Work Model: Hybrid, 3 days per week from the office, full-time (40h/week)
• Location: Warsaw, Gdańsk, Gdynia or Łódź

Responsibilities:

• Create and maintain high-quality programme reporting material, including status reports, executive presentations, dashboards and governance packs
• Support the DORA PMO with ad-hoc programme-management activities and deliverables
• Plan, prepare, facilitate and document PMO meetings, including agendas, minutes, decisions, actions and follow-up
• Coordinate risk-management activities, including maintaining the risk register, following up on risk owners and mitigations, and preparing risk reporting for governance forums
• Track programme actions, milestones, decisions, dependencies and deliverables, escalating potential delays or issues where appropriate
• Coordinate input from workstream leads and stakeholders to ensure reporting is accurate, timely and consistent
• Improve and maintain programme-management routines, templates and documentation
• Act as a proactive central point of coordination, ensuring key activities progress and nothing falls between teams or governance forums

Expected Deliverables:

• Weekly and monthly programme status reporting
• Executive and governance presentation materials
• PMO meeting agendas, minutes, action logs and follow-up
• Maintained risk, issue, dependency and decision registers
• Coordinated reporting input and timely stakeholder follow-up

Requirements:

• 2+ years of experience in programme management, project management, PMO or a similar coordination role
• Excellent written and spoken English
• Strong ability to work independently, proactively and with limited supervision
• Proven coordination skills across multiple stakeholders, projects and priorities
• Experience facilitating meetings and ensuring clear actions, ownership and follow-up
• Experience supporting risk, issue, action and dependency management
• Ability to create clear, structured, high-quality presentation and reporting material for programme and senior-stakeholder audiences
• Strong attention to detail, organisation and follow-through
• Comfortable working in a fast-paced environment with changing priorities
• Proficiency with PowerPoint, Excel and common programme-management tools