Job Description

PMO Support / Administrative Officer

We are looking for a PMO Support professional to support project managers with project administration, resource management, financial tracking, governance, and reporting within a fast-paced digital transformation environment.

Responsibilities

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  Manage project management tools and maintain project documentation.
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  Coordinate time registration, monthly reporting and invoicing.
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  Support meetings, including scheduling, minutes, action tracking and follow-up.
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  Assist with project start-up, maintenance and audits.
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  Monitor project resource capacity and support resource allocation.
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  Manage access for new team members and support project resource planning.
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  Track purchase orders, invoices and project-level financials.
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  Prepare reports for Finance and portfolio-level communications.
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  Support PMO governance, processes and standards.
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  Liaise with internal stakeholders, project teams and clients.
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  Act as a central point of contact for project managers and provide administrative support.

Requirements

• 0–2 years of relevant experience in PMO, project administration or a similar role.
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  Excellent written and verbal communication skills.
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  Strong knowledge of MS Office, particularly Excel, PowerPoint, Word and Outlook.
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  Knowledge of Power BI
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  Basic experience creating and maintaining project plans.
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  Experience with Alfresco and basic user administration is an advantage.
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  Strong organizational, multitasking and problem-solving skills.
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  Proactive, self-motivated, detail-oriented and able to work independently.
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  Comfortable working in a dynamic environment and supporting different PMO activities as required.

Languages

• English: Full professional proficiency
• Dutch or French: Nice to have

Assignment

• Location: Brussels
• Work regime: Hybrid
• Type: Full-time