Job Description

We are ELCA, one of the largest Swiss IT tribe with over 2,200 experts. We are multicultural with offices in Switzerland, Spain, France, Vietnam and Mauritius. Since 1968, our team of engineers, business analysts, software architects, designers and consultants provide tailor-made and standardized solutions to support the digital transformation of major public administrations and private companies in Switzerland. Our activity spans across multiples fields of leading-edge technologies such as AI, Machine & Deep learning, BI/BD, RPA, Blockchain, IoT and CyberSecurity.

To strengthen our team, we are looking for a PMO who will play a key role in supporting Offer Managers and Sales Representatives in the preparation of submission dossiers. In this position, you will operate within a dynamic, matrix organization and contribute directly to the success of our Professional Services Business across Switzerland.

If you enjoy working at the intersection of business, operations, and technology and excel in a fast-paced, collaborative environment, this role is for you.

Your Responsibilities

• Support Professional Services and Sales teams in preparing high-quality submission dossiers
• Draft, format, and structure offer documents, ensuring consistency and clarity across proposals
• Ensure high responsiveness and fast time-to-market for customer requests
• Coordinate with partners, subcontractors, and sourcing companies to identify suitable profiles and confirm availability
• Follow up with internal teams and suppliers to collect missing information efficiently
• Support contract setup and invoicing activities through data validation and document consolidation
• Maintain accurate tracking of requests, offers, and KPIs, ensuring strong data quality
• Contribute to the continuous improvement of processes, templates, and tools, including AI-based solutions
• Act as a central point of coordination, collaborating closely with multiple business lines

Our Offer

• A dynamic environment where fast execution, ownership and continuous improvement are encouraged
• The opportunity to use and shape modern tools, including AI solutions
• Insight into multiple industries and technical domains across the company
• A supportive team culture that values collaboration, communication and personal development
• The opportunity to grow into Bid Management or Sales Support functions
• Flexible working conditions with a hybrid setup

Your Profile

• Bachelor’s degree in Business Administration, Business Informatics, or a related field
• Initial experience as PMO / Bid Manager or in (IT) recruiting / sourcing is a strong plus, offering valuable strengths such as the ability to assess IT profiles, seniority levels, business domains, and certifications
• Service-oriented mindset with excellent communication skills, comfortable interacting with both internal stakeholders and external partners/suppliers
• Proficiency with Office tools; familiarity with AI tools is an advantage
• Structured, precise, and methodical working style, with the ability to operate effectively in a matrix organization
• Fluent in French, German and Englisch (level C1)
• IPMA D certification or willingness to obtain it

ELCA is committed to create a diverse and inclusive work environment, and proud to be an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to their race, religion, national origin, sex, sexual orientation, gender identity or disability.